education.vic.gov.au

School operations

Disability Inclusion Profile

This policy applies to schools in the Bayside Peninsula, Barwon, Loddon Campaspe, Mallee, Central Highlands, Outer Eastern Melbourne, Inner Gippsland, Ovens Murray, and Western Melbourne areas, and 10 supported inclusion schools. The Program for Students with Disability (PSD)External Link process will remain unchanged for schools in all other areas.

Policy

This policy outlines the Disability Inclusion Profile and surrounding process that is designed to help schools and families identify the strengths, needs, and educational adjustments schools can make for individual students. This policy applies to schools in Bayside Peninsula, Barwon, Loddon Campaspe, Mallee, Central Highlands, Outer Eastern Melbourne, Inner Gippsland, Ovens Murray, and Western Melbourne areas and 10 supported inclusion schools.

The Program for Students with Disabilities (PSD) remains in place for all other areas.

Summary

Details

The Disability Inclusion Profile (DOCX)External Link and surrounding process helps schools and families identify the strengths, functional needs, and educational adjustments schools make to assist students with disability and additional learning needs.

The profile is part of the department’s Disability Inclusion reformExternal Link , which aims to strengthen inclusive education across the school system. Refer to Disability Inclusion Funding and Support for information on the Disability Inclusion funding model and roll-out schedule. To learn more about the Disability Inclusion vision for inclusion, refer to Vision for inclusive education (PPTX)External Link .

The Disability Inclusion Profile (the profile) uses a strength and functional needs based approach that is designed to:

  • highlight the student’s strengths, aspirations and goals
  • help schools and families identify functional needs and adjustments for students with disability
  • inform individual education plans (IEPs), student learning goals, and school-wide planning
  • determine Disability Inclusion tier 3 student-level funding allocations to support schools to deliver adjustments for individual students with complex and high needs.

What are functional needs?
Functional needs are the adjustments a person requires to enable them to participate in activities on the same basis as their peers. For the purpose of the Disability Inclusion Profile, participation refers to involvement in activities in an educational environment.

The profile and the Disability Inclusion funding model will gradually replace the Program for Students with Disabilities (PSD). As schools transition to Disability Inclusion, the profile process will replace the current PSD application process, including the use of the Educational Needs Questionnaire.

The Disability Inclusion Facilitator Service (DIFS or facilitator service) administers the profile. To manage the profile process, schools use an online platform called the DIFS Portal. The DIFS Portal allows schools to request, view and upload information and engage with the facilitator service. Schools can seek access to the DIFS Portal by contacting DIFS on contact@difs.com.au. Refer to: the DIFS Portal User Guide (PDF)External Link .

Schools need to prepare for, co-ordinate and participate in the profile, with parent/carer(s) and the student, where appropriate to receive Disability Inclusion tier 3 student-level funding. Refer to: Tier 3 student-level funding.

Schools must make reasonable adjustments to ensure that students with disability can access and participate in education on the same basis as students without disability, regardless of the availability of additional funding. Refer to the Students with Disability Policy.

The profile is not compulsory for any student and requires consent from the student's parent/carer(s). The school, in partnership with the parent/carer(s), the student, and SSG are responsible for deciding whether to undertake a profile. Refer to: Identifying students to undertake a Disability Inclusion Profile.

Easy English resources are available to support parent/carer(s) understand the profile process (PDF)External Link and the profile meeting (PDF)External Link .

Overview of the profile process

The profile is available to schools in Bayside Peninsula, Barwon, Loddon Campaspe, Mallee, Central Highlands, and Outer Eastern Melbourne, Inner Gippsland, Ovens Murray and Western Melbourne areas, and 10 supported inclusion schools. A summary of the steps for schools to complete a profile is provided below. More detailed guidance is provided in the chapters within the Guidance tab.

  1. Identify the student to undertake a profile

    The school identifies a student to undertake the profile, in partnership with their parent/carer(s) and SSG. Access to the profile is not limited to only students who may be eligible for Tier 3 funding. Refer to: Identifying students to undertake a Disability Inclusion Profile
  2. Request a profile meeting with the facilitator service

    The school requests a profile meeting with the facilitator service through the DIFS Portal. Refer to: Requesting a Disability Inclusion Profile meeting
  3. Demonstrate the student meets the requirements for a profile meeting

    The school provides information to the facilitator service to demonstrate that the student meets the screening requirements for a profile meeting.

    The facilitator service confirms the student meets the requirements for a profile. Refer to: Requesting a Disability Inclusion Profile meeting
  4. Gather and submit supporting information for the profile process

    Once approved, the school gathers and submits information to support the profile meeting through the DIFS Portal. This includes a completed profile information form and the optional school-wide adjustment formExternal Link . Refer to: Supporting information required for the Disability Inclusion Profile and the DIFS Portal User Guide (PDF)External Link

    It is recommended that schools upload a maximum of 15 high-quality and relevant documents as supporting information before the meeting. Schools are encouraged to upload the documents under the available categories within the Evidence Upload fields in the DIFS Portal. Refer to: the DIFS Portal User Guide (PDF)External Link

    Schools should consult with their regional disability coordinator, health wellbeing or student support services key contact before requesting a profile to discuss the documentation required to support a profile request.

    Once this step has been finalised, the profile request is considered complete for the purposes of accessing backdated funding.
  5. Schedule the profile meeting

    The facilitator service will work with the school to identify the most appropriate date and time for the profile meeting. Schools are then responsible for coordinating the attendance of profile meeting participants for the full duration of the meeting. Refer to: Scheduling a Disability Inclusion Profile meeting
  6. Prepare for the meeting

    The school, in collaboration with the parent/carer(s) and student prepare for the profile meeting. Refer to: Preparing for a Disability Inclusion Profile meeting – roles and responsibilities

    The profile meeting is led by a trained facilitator. Refer to: Participating in a Disability Inclusion Profile meeting – roles and responsibilities

    A range of resources are available to support student and parent participation in the profile meeting. Refer to: Easy English resources.
  7. Provide additional supporting information, if required

    The facilitator service may request additional supporting information after the meeting.

    If uncertain about the additional information request, schools may clarify with the facilitator service.
  8. Receive finalised profile and school resource notification, if applicable via the DIFS Portal

    The profile is finalised by the facilitator service.

    The finalised profile informs tier 3 student-level funding allocations for individual students with complex and high needs.

    The school receives a Disability Inclusion Profile report (profile report) and a School Resource Notification, that outlines any tier 3 student-level funding allocation. Refer to: Finalising the Disability Inclusion Profile, Notification of Disability Inclusion Profile outcome and the DIFS Portal User Guide (PDF)External Link .
  9. Discuss the finalised report with the SSG

    The school meets with the SSG to discuss the profile report and incorporate any learnings into the student’s IEP.

    Disability Inclusion tier 3 student-level funding will be provided via the school’s Student Resource Package (SRP). Refer to: Steps following notification of Disability Inclusion Profile outcome

The Disability Inclusion Profile meeting

The profile is completed through a structured meeting with the student’s student support group (SSG), which is led by a trained Disability Inclusion Facilitator (facilitator). During the meeting, the facilitator supports the SSG members to work together to complete the profile. This includes agreeing on the levels of adjustment needed for the student’s participation and learning at school. The Disability Inclusion Profile (DOCX)External Link structures this discussion.

The Guidance tab provides more information on roles and responsibilities of profile meeting attendees.

Building school staff capability with the profile process

Schools are encouraged to:

  • review the content in the guidance tab of this policy page
  • schedule a practice profile meeting. Schools can submit a practice session request through the Disability Inclusion Facilitator ServiceExternal Link
  • speak with your regional implementation team (RIT), regional disability coordinator, health wellbeing or student support services key contact
  • access professional learning on Disability Inclusion, Refer to: ArcExternal Link
  • complete the Disability Inclusion eLearning modules. These can be found by searching ‘Disability Inclusion’ in LearnED/edupay.

Timelines

Schools can request profile meetings for eligible students at any time, though there are recommendations around ideal timing for specific cohorts of students. Refer to: Identifying students to undertake a Disability Inclusion Profile.

It is recommended that profile meetings take place after the student has spent at least 10 weeks in the school environment. During this time, schools and students/families can identify, implement, and monitor appropriate adjustments to support the student’s needs. The recommendation for 10 weeks applies to all settings including primary, secondary and specialist settings.

New students entering the Victorian government school system can access the profile prior to their commencement in school or early in their commencement year, where the student is receiving ongoing support from an inclusion or disability support service. Tier 3 student-level funding for eligible students who have recently enrolled at a new school will be provided from the student’s date of enrolment if a completed profile request has been received by the facilitator service within 2 terms of the date of commencement. A completed profile request includes all necessary documentation and supporting information. The meeting does not have to be held within 2 terms.

Contact your regional implementation team, regional disability coordinator, health wellbeing key contact or student support services key contact for further support in identifying and prioritising students for profile meetings.

Transition timelines

Mainstream schools have 3 years from the commencement of profiles in their area to complete a profile for students who are eligible under PSD. This timeframe does not apply to specialist schools due to the concentration of students supported through the PSD in these settings.

Mainstream schools with a high concentration of students supported through the PSD and/or staff resourcing pressures can request an extended timeframe to complete their transition.

Contact your regional implementation team (details below) for further support with transition planning.

The Disability Inclusion Facilitator Service (the facilitator service)

The facilitator service delivers parts of the profile process, including the facilitator role. These services are delivered by Australian Healthcare Associates (AHA) on behalf of the department. AHA recruit and manage facilitators.

Relevant legislation

Contacts

For general queries about Disability Inclusion, contact: disability.inclusion@education.vic.gov.au

For queries relating to the profile process, requesting and scheduling profiles, and the status of existing profile requests, please contact the facilitator service:

For queries relating to profile outcomes, including the profile report and School Resource Notification and tier 3 funding allocations, timelines, or processes, contact: disability.inclusion.outcomes@education.vic.gov.au

For support with transitioning to the profile, contact your regional implementation team:

For queries relating to profiles for individual students, contact your regional disability coordinator, health and wellbeing or student support services key contact.

Feedback

The department is continually looking to improve and refine policies and processes. Should you have any feedback on the Disability Inclusion Profile or process please provide it to: disability.inclusion@education.vic.gov.au

Department policy outlining the Disability Inclusion Profile that is designed to help schools and families identify the strengths, needs, and educational adjustments schools can make for students

Reviewed 25 July 2023

Policy last updated

25 July 2023

Scope

  • Schools

Contact

There are multiple contacts for this topic. Refer to the contacts heading at the bottom of the page for details.

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