Identifying students to undertake a Disability Inclusion Profile
Existing students in Victorian government schools can access the profile where the student:
- has an in place, that has been reviewed and updated within the past 3 months – IEPs are also known as individual learning plans, individual learning improvement plans and Koorie education learning plans
- has a that meets regularly (at least once per term)
- has received supplementary, substantial or extensive adjustments to enable participation in learning due to disability for a period of at least 10 weeks prior to a profile meeting or 10 weeks cumulatively over the past 12 months. Refer to section below: .
If a student is an existing student and adjustments have been in place for 10 weeks previously, schools do not need to wait 10 further weeks before submitting a profile request.
New students entering the Victorian government school system can access the profile prior to their commencement in school or early in their commencement year where the student is receiving ongoing support from an inclusion or disability support service. Refer to the section below: .
Undertaking a profile meeting is not compulsory for any student. Schools, in partnership with the SSG and parent/carer(s) determine whether to undertake the process.
The profile is not limited to students who are eligible for tier 3 student-level funding. It is available to and may benefit a broader group of students that meet the requirements set out above. Refer to: .
Schools should be mindful that certain students with disability should be treated with priority, including students with disability in statutory out-of-home care, in accordance with the partnering agreement between the Department of Education and the Department of Families, Fairness and Housing (DFFH), or students with disability who are Koorie or are from families that have English as an additional language. Refer to the and the .
Definition of disability and classification of supplementary, substantial, and extensive adjustments
To access the profile, existing students in Victorian government schools are required to have received supplementary, substantial or extensive levels of adjustments, as per the definitions provided in the , to enable participation in learning due to disability. These adjustments must be in place for a period of at least 10 weeks prior to a profile meeting, or 10 weeks cumulatively over the past 12 months (as noted in the requirements above). If a student is an existing student and adjustments have been in place for 10 weeks previously, schools do not need to wait 10 further weeks before submitting a profile request.
A diagnosis of disability is not required to access the profile and there are no mandatory assessments or reports required to prove eligibility for a profile meeting.
For the purposes of the profile process, disability is defined in accordance with the (DDA) and (the Standards). This is a broad definition and includes intellectual, mental and physical impairments and behaviours that are a symptom or manifestation of the disability. The Standards apply to all students with disability.
This broad definition includes loss of bodily functions, damage to bodily functions, disease or illness, and disorders of thought processes, emotions, judgement or behaviour. It also includes an . The Standards apply to all students with disability.
This definition is also used as part of the NCCD process.
Nationally Consistent Collection of Data on Students with Disability
The NCCD is an annual collection of information about the adjustments that Australian schools make for students with disability. Schools can use the NCCD to help in identifying students to undertake the profile. The NCCD process supports schools to classify adjustments into 4 levels:
- quality differentiated teaching practice
The NCCD also allows schools to determine the broad category of disability for each student from one of four categories:
New students entering the Victorian government school system
For new students entering the Victorian government school system (for example, prep students or students transferring from other school systems), schools should work with families, students, and other professionals to support a smooth and positive transition to school. For prep/foundation students, this will build upon information and approaches identified in the student’s . Refer to: . New students entering the Victorian government school system can access the profile prior to their commencement in school or early in their commencement year in cases where the student is receiving ongoing support from an inclusion or disability support service.
Evidence of ongoing support from an inclusion or disability support services can include one or more of the following sources:
- written medical advice/personal care advice from the student’s treating medical and/or allied health practitioners
- National Disability Insurance Scheme (NDIS) progress report (existing) and assessments from a therapy/disability service provider – from the last 24 months
- goals within a kindergarten inclusion support plan
- a record of involvement/service from a specialist or disability service provider. This may include, for example, allied health professionals and the preschool field officers program for kindergarten children with additional needs, disability health and wellbeing programs. This can also include students with documented high functional needs transferring from other jurisdictions or Catholic and Independent sectors.
Where a profile meeting is scheduled prior to the student commencing at their new school, evidence of adjustments provided in another setting will be requested by the facilitator service to support the profile process. Provision of such documents must be made in accordance with the department’s . This may include:
- equivalent of an IEP or other planning documentation from another setting
- equivalent of SSG minutes from another setting
- documents containing information related to the student’s learning and development, such as the for students transitioning from early childhood to school or an early ABLES learning report.
Note, the profile works best when it is completed in the learning context that the student requires adjustments for. A profile completed for a student when they are in preschool, another school, or home setting may not accurately capture the student’s needs in the school they are transitioning to, as the new school environment will differ from that of the previous setting.
Establishing a new student support group and developing an individual education plan
Timelines for undertaking the Disability Inclusion Profile
Schools can request a profile meeting at any time for students that meet the requirements set out above.
Schools should start requests for profile meetings in Term 1 and Term 2 for students who may be eligible for tier 3 student-level funding. Refer to: . For a suggested overview of the process across 3 years refer to: .
Disability Inclusion regional implementation teams and other area workforces are also available to support schools to identify and prioritise students for profile meetings throughout the school year.
For students who have enrolled at a new school and are eligible for , this funding will be backdated to the student’s enrolment if the school has completed the profile request (this means the school has provided all required and supporting information) within 2 terms of commencement. The meeting does not have to be held within 2 terms.
International students (including asylum seekers and refugees) can access a Disability Inclusion Profile on the same basis as other Victorian government school students. The profile request can be submitted once a current enrolment is in place. For information about international student enrolment processes refer to: .
Reviewed 17 October 2023