Requesting a subsequent Disability Inclusion Profile
Requesting the subsequent profile
Disability Inclusion does not set specific timeframes for the frequency of profile meetings for students.
The period between profile meetings will be based on each student’s circumstances and their school environment.
Profile meetings should generally be scheduled at intervals of no less than 2 years (24 months) and no more than 7 years, depending on the student’s age and individual circumstances, except in exceptional circumstances. This timing applies to all completed profiles, including for those students that are ineligible for tier 3 – student-level funding, as a result of their last profile. Exceptional circumstances could include if the student has a deteriorating medical condition or their needs and presentation have meaningfully changed, and this requires that the school make significant new adjustments to enable the student’s learning and participation. For some students, these exceptional circumstances may be identified in the profile meeting, such as when it is known the student is transitioning to a new setting within 24 months. Refer to: Requesting a subsequent profile within 24 months below.
During a profile meeting, the facilitator will seek to reach a consensus with the student support group (SSG) about when best to have the subsequent meeting. The frequency of profiles for a student will reflect their age, their needs and the setting or settings they are attending. The SSG should also consider key transition points or any expected change in school setting, as the adjustments recorded in the profile are context-based.
Generally, many students may have a profile completed upon commencing school, a profile review in years 3 or 4 and a final review at the commencement of secondary school. As examples, the following exceptions may apply:
- profile meetings may be scheduled more frequently for younger children in expectation of early developmental gains, but less frequently for an older student, such as those in secondary school.
- a longer period before the subsequent profile may be advisable for students with stable functional needs that are unlikely to change
- more regular profile meetings are recommended for students who have fluctuating needs, as their developmental trajectory may be less predictable, and their functional needs may vary
- the student’s SSG should use their judgement to determine when the subsequent profile should occur for students that have undertaken a profile towards the end of their time in one school setting and will be moving to a new school setting. As a general rule, a subsequent profile should only occur if there are significant new adjustments required or are in place to enable the student’s learning and participation at the new setting.
A recommendation for the subsequent meeting date will be outlined in the profile report. For students eligible for tier 3 funding, the subsequent profile period outlined in the profile report will align to the funding period. The SSG may wish to undertake a profile before this date if the needs of the students change or the student changes settings.
Requesting a subsequent profile within 24 months
Should a school wish to undertake a profile for the same student within 24 months of the last profile, the school should contact their health and wellbeing (HW)/student support services (SSS) key contact or regional disability coordinator (RDC). The RDC will advise if an early profile is appropriate. The facilitator service will confirm RDC approval before progressing the subsequent profile request. Written RDC approval (for example, an email) should be provided to the facilitator service.
Requesting a profile for a student that moves schools
If a student moves schools after completing a profile, the SSG at the new school may consider requesting the subsequent profile after the student commences at the new school. Alternatively, the SSG may wish to wait until the timing agreed for the subsequent profile to hold the profile. When making this decision, the SSG should consider whether there are significant new adjustments required or are in place in the new setting that would make a profile a valuable exercise. Should the adjustments remain largely the same, an earlier profile may be less useful.
Reviewed 07 February 2023