education.vic.gov.au

Policy

This policy outlines the requirements for schools to participate in the Nationally Consistent Collection of Data on School Students with Disability (NCCD).

Summary

  • The NCCD is an annual collection of information about Australian school students with disability.
  • The NCCD enables schools, education authorities and governments to better understand the needs of students with disability and how they can be best supported at school.
  • All Australian schools are required to participate in the NCCD.
  • Victorian government schools must submit their data for the collection via CASES21 by the first Friday in August.

Details

About the NCCD

The NCCDExternal Link is an annual collection of information about Australian school students with disability. All Australian schools are required to participate in the NCCD.

Through the NCCD, school teams make evidence-based decisions about students who are receiving reasonable adjustments to access education because of disability. The information collected relates to the level of adjustment being provided for each student with disability and the broad category of disability which best fits the student.

The NCCD reflects and supports the ongoing work of schools. The NCCD draws on teachers' professional judgement and practices throughout the year supporting students with disability to access and participate in education on the same basis as other students.

The NCCD model is based on mandatory obligations to students under the national Disability Discrimination Act 1992 (DDA) and Disability Standards for Education 2005 (DSE). Understanding the legal obligations to students with disability is essential for all staff.

For more information refer to: Students with Disability.

Students who are eligible to be included in the NCCD

Students are eligible to be included in the NCCD where:

  1. the student’s condition meets the Disability Discrimination Act 1992 broad definition of disabilityExternal Link
  2. the student has been provided with reasonable adjustments to address the functional impact of a disability.

Further information is available on the NCCD website: When is a student eligible to be included?External Link

Student participation in the Tutor Learning Initiative

Students who have received targeted teaching through the Tutor Learning Initiative must only be included in the NCCD if they meet the eligibility criteriaExternal Link . Students' participation in the Tutor Learning Initiative alone is not evidence for inclusion in the NCCD.

2022 key dates

Schools must submit their data for the collection by the census date: Friday 5 August 2022.

The department encourages schools to begin entering their NCCDExternal Link into CASES21 from Term 2. Schools are not required to wait until the census date in August to enter NCCD data into CASES21.

As the NCCD is a retrospective record of adjustments undertaken in schools over a minimum of 10 weeks, this evidence can be collected from anytime between the census date in 2021 to the 2022 census date.

Schools are not required to create new or additional evidence for the purposes of the NCCD as this should already be standard practice to meet their legal obligations.

The following timeline is a recommendation of actions for schools to collect, submit and review student data for the NCCD in 2022.

Preparation – Term 1: 28 January to 8 April

Preparation may continue into Term 2.

  • Identify the staff in the school responsible for implementation of the NCCD (school team)
  • Staff implementing the NCCD must complete professional learning on the DDA and requirements under the DSE

Begin entering data – Term 2: 26 April to 24 June

  • Provide all teachers with the NCCD fact sheet (DOCX)External Link and encourage staff to engage in professional development through the NCCD portal
  • Schools are to apply the NCCD modelExternal Link to determine which students will be included in the collection, the level of adjustments that are being made, and the broad category of disability for each student individually
  • Moderation: School team leads professional discussions to confirm that decision making has been applied consistently through moderation meetings with teachers at the school and other schools, teachers use the evidence collected throughout the year to make decisions that are consistent, reliable, and defensible
  • Nominated school staff member begins entering data into CASES21

Data verification and submission – Term 3: 11 July to 16 September

  • School teams continue to enter data into CASES21 at any time before the census date
  • School principal verifies and finalises any changes to NCCD data, supported by evidence held in the school
  • Schools submit data by the census date: Friday 5 August 2022

Review and evaluation – Term 4: 3 October to 20 December

  • Process review and reflection
  • School team evaluates the application of the NCCD model and how school practices and processes could be improved to facilitate next year's NCCD. School teams can refer to the Reflection ToolExternal Link

Information to support schools with the NCCD process

NCCD resources

Refer to the Resources tab for a range of resources to support the NCCD process including the 2022 NCCD guidelines, fact sheets for principals, teachers and administrators and case studies

NCCD and Disability Inclusion

The NCCD and Disability Inclusion are both initiatives that help Victorian government schools to support students with disability to access educational activities on the same basis as their peers.

While the 2 programs use similar language and concepts, they are distinct processes. Victorian government schools need to participate in both programs for students with disability. For further information on the differences between Disability Inclusion and the NCCD, refer to: Disability Inclusion and NCCD fact sheet (DOCX)External Link .

All students receiving individualised funding (Tier 3 Student-level Disability Inclusion Funding or funding through the Program for Students with Disabilities) must be included in the NCCD.

A Disability Inclusion Profile meeting will not determine a level of adjustment for the purpose of the NCCD. However, it will provide further information and evidence to support the school team's professional judgement. Similarly, schools can also use the NCCD to help in identifying students to undertake a Disability Inclusion Profile.

Moderation of student data

To ensure that the NCCD data submitted is accurate and consistent, teachers should meet in teams to discuss and moderate the collected dataExternal Link .

When moderating school-based decisions for the NCCD, teachers engage in professional discussions using the evidence collected throughout the year about their students’ level of adjustment and category of disability to make decisions that are consistent, reliable, and defensible.

Schools are advised to undertake moderation processes (PDF)External Link during Term 2. This allows schools sufficient time to address any significant discrepancies in judgements that can affect the consistency and reliability of data.

A professional learning webinarExternal Link is available on the NCCD portal to support school teams to engage in moderation discussions.

Process and data entry in CASES21

What to do:

  • the department requires the principal to verify that the process undertaken and student information collected is accurate
  • a nominated school staff member enters verified data for each identified student in CASES21 following the instructions in the CASES21 administration user guideExternal Link : Chapter 7, pages 22 to 26
  • when all data has been entered in CASES21, schools are encouraged to run the following reports for their reference. At the end of each year, NCCD data in CASES21 will reset as part of the annual process. This means that schools should save a copy of the reports for their records next year*:
    • Students with disability – disability summary [ST21428]
    • Students with disability – student summary [ST21429].

* Note: If the PDF version of summary reports were not saved at time of submission, school staff can still access the previous year’s data. This is found through the autosave Excel document in their school’s local P:Drive at any time. There will be 2 Excel documents saved at 2 timepoints of the previous year, on the census date (early August) and in mid-October.

In 2022, the census date for submitting data is 5 August via the CASES21 system. The department supports schools entering data from Term 2, with all data to be verified and finalised by the census date.

Professional learning

The department provides training for all school-based staff on their role in the NCCD via the LearnEd portal on eduPayExternal Link (staff login required). This training can be found by searching for ‘NCCD’.

The NCCD Portal provides free information and professional learning resources for teachers, school leaders, support staff, parents and carers. The portal includes a significant amount of information and guidance to help teachers and school teams work through the steps for completing the NCCD.

To access these support materials, visit the NCCD PortalExternal Link .

The NCCD is designed to complement and reinforce the legislative requirements that apply to all Australian schools and education institutions under the:

Before completing the NCCD, all school staff should undertake professional learning to develop or refresh their knowledge and understanding of the legal obligations relating to students with disability.

eLearning resourcesExternal Link on the DDA and the DSE are freely accessible on the professional learningExternal Link page on the NCCD Portal.

Practical guides about the DSE for individuals, families and communitiesExternal Link can be accessed on the NCCD Portal.

Relevant legislation

Department policy outlining the requirements for schools to participate in the Nationally Consistent Collection of Data on School Students with Disability

Reviewed 08 August 2022

Policy last updated

9 August 2022

Scope

  • Schools
  • School councils

Contact

Inclusive Education Division NCCD Help Desk

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