School operations

Reporting Student Achievement and Progress Foundation to 10

Reporting to the Department

Schools must upload their student achievement data twice a year 

Schools must upload their student achievement data via CASES21 twice yearly — by 30 June and 31 December each year.

Schools must record data in the Department’s specified format so that CASES21 can accept it.

There are 2 methods for recording achievement data:

  • an import/export process utilising commercial reporting software
  • direct entry into CASES21

Achievement data is reported in the Annual Report to the school community. This data is extracted by the Department and pre-populated into the Annual Report template. Schools can view the data they have uploaded via CASES21 in the School Information Portal.

Student reporting software packages provided by commercial suppliers enable schools to report on student achievement against the Victorian Curriculum F-10 achievement standards, as reflected in the school's teaching and learning plan.

If schools use a reporting software vendor, they must ensure the vendor is compliant with the Department’s specified format.

The reporting software must include certain functional specifications in order to meet the minimum mandatory requirements for:

  • reporting student achievement to the Department and
  • producing student reports for parents and carers

Software packages enable customisation of report formats to suit schools’ and individual students' needs. Schools are advised to contact their reporting software vendors to discuss their school’s needs.

Using software from a commercial supplier is not mandatory. Schools may elect to develop their own version for importing the data into CASES21.

Schools with very small student enrolments, including special developmental schools, can manually enter achievement data into CASES21 for reporting to the Department. This process is not able to be used to generate student reports for reporting to parents and carers. Information on the direct entry method is found in the annual CASES21 administration user guide.​

A step-by-step process for preparing student achievement data and sending summary results to the Department is provided in the CASES21 administrative guide, chapter 23, student achievement (staff login required).

Schools should contact the service desk prior to the end of the year if they have data-entry concerns.

Self service: Services Portal (staff login required)
Phone: 1800 641 943

Guidance chapter on reporting student achievement data to the Department

Reviewed 02 September 2021

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