Reporting to the Department
Schools must upload their student achievement data twice a year
Schools must upload their student achievement data via CASES21 twice yearly — by 30 June and 31 December each year.
Schools must record data in the Department’s specified format so that CASES21 can accept it.
There are 2 methods for recording achievement data:
- an import/export process utilising commercial reporting software
- direct entry into CASES21
Achievement data is reported in the Annual Report to the school community. This data is extracted by the Department and pre-populated into the Annual Report template. Schools can view the data they have uploaded via CASES21 in the School Information Portal.
Student reporting software packages provided by commercial suppliers enable schools to report on student achievement against the Victorian Curriculum F-10 achievement standards, as reflected in the school's teaching and learning plan.
If schools use a reporting software vendor, they must ensure the vendor is compliant with the Department’s specified format.
The reporting software must include certain functional specifications in order to meet the minimum mandatory requirements for:
- reporting student achievement to the Department and
- producing student reports for parents and carers
Software packages enable customisation of report formats to suit schools’ and individual students' needs. Schools are advised to contact their reporting software vendors to discuss their school’s needs.
Using software from a commercial supplier is not mandatory. Schools may elect to develop their own version for importing the data into CASES21.
Schools with very small student enrolments, including special developmental schools, can manually enter achievement data into CASES21 for reporting to the Department. This process is not able to be used to generate student reports for reporting to parents and carers. Information on the direct entry method is found in the annual CASES21 administration user guide.
- — provides commercial software suppliers with the information required to meet the minimum mandatory requirements for the production of student reports in Victorian government schools. They contain:
- the requirements for student reporting against the Victorian Curriculum F-10
- technical information, and
- links to supporting documentation and was last updated in January 2020
- — defines the specific business systems requirements to enable the import and export of Victorian Curriculum F-10 report data to CASES21.
- — includes all the unique reporting codes for each curriculum area (learning area and capabilities), and the scoring range for each curriculum area. Further information is provided in the chapter on .
Schools should contact the service desk prior to the end of the year if they have data-entry concerns.
Reviewed 02 September 2021