Roles and responsibilities
Principal
The principal is responsible for:
- validating the school staff nominations in the program's Asset Management System(opens in a new window) (staff login required)
- allocating notebooks only to eligible school staff
- setting guidelines for eligible school staff on notebook usage
- appointing a School Notebook Coordinator
- ensuring all actions required to facilitate smooth provisioning of the notebooks to school staff are completed by the designated deadlines
- ensuring notebooks are returned to the department in good working condition as and when required or requested to do so
- facilitating the replacement of any lost, stolen or damaged notebook accessories
- implementing the department’s and the school’s Acceptable Use Policies
- ensuring that the notebooks are used for their intended purpose
- assuming the School Notebook Coordinator's operational responsibilities when a School Notebook Coordinator is absent
- never participating in or authorising the sale of a notebook
- complying with the current Notebooks for School Staff Program (the program) policy.
School Notebook Coordinator
The School Notebook Coordinator is responsible for:
- being the school level representative for the program and as such, the sole point of contact between participating staff and program staff
- providing guidance on and assistance to school staff with any Participant Agreement the school plans to implement
- ensuring notebooks are added to the school asset register
- tracking notebook allocations against individual school staff members in the program's Asset Management System(opens in a new window) (staff login required)
- notifying the program team (via email notebook@education.vic.gov.au) as soon as they are aware that a school staff member's eligibility has changed
- coordinating secure receipt of the notebooks
- immediately following the process to report and rectify the situation when a notebook is lost or damaged
- co-ordinating the return of end-of-life notebooks from the school to the department
- notifying the principal and/or the program immediately if a staff member fails to return a notebook when requested to do so or by the due date
- ensuring all school staff are kept updated with relevant program information.
School staff
All school staff participating in the program will:
- notify their School Notebook Coordinator as soon as their eligibility for the program changes
- take all due care to maintain the condition of the notebook
- notify the School Notebook Coordinator immediately when a notebook is lost or damaged
- return the notebook and all its accessories in good condition and working order
- return the notebook when requested by the department or the school
- maintain the integrity of the department’s software image and ensure any additional software is licensed.
Department
The department will:
- develop and maintain the Notebooks for School Staff Program policy, procedures and guidelines
- facilitate the program’s delivery to all Victorian government schools
- manage nominal allocation calculations and track allocations to schools
- procure and deliver program-provisioned notebooks
- coordinate the collection of end-of-life notebooks, including, where appropriate, the option for school staff to purchase a current end-of-life notebook
- provide relevant, appropriate and timely communication about the program
- offer a 'Notebook Participant Agreement template' (refer to Resources tab) for schools to modify and implement with their staff if required.
Updated