Notebooks for School Staff Program

Roles and responsibilities

Principal

The principal is responsible for:

• validating the school staff nominations in the program's Asset Management System (staff login required)
• allocating notebooks only to eligible school staff
• setting guidelines for eligible school staff on notebook usage
• appointing a School Notebook Coordinator
• ensuring all actions required to facilitate smooth provisioning of the notebooks to school staff are completed by the designated deadlines
• ensuring notebooks are returned to the department in good working condition as and when required or requested to do so
• facilitating the replacement of any lost, stolen or damaged notebook accessories
• implementing the department’s and the school’s Acceptable Use Policies
• ensuring that the notebooks are used for their intended purpose
• assuming the School Notebook Coordinator's operational responsibilities when a School Notebook Coordinator is absent
• never participating in or authorising the sale of a notebook
• complying with the current Notebooks for School Staff Program (the program) policy.

School Notebook Coordinator

The School Notebook Coordinator is responsible for:

• being the school level representative for the program and as such, the sole point of contact between participating staff and program staff
• providing guidance on and assistance to school staff with any Participant Agreement the school plans to implement
• ensuring notebooks are added to the school asset register
• tracking notebook allocations against individual school staff members in the program's Asset Management System (staff login required)
• notifying the program team (via email notebook@education.vic.gov.au) as soon as they are aware that a school staff member's eligibility has changed
• coordinating secure receipt of the notebooks
• immediately following the process to report and rectify the situation when a notebook is lost or damaged
• co-ordinating the return of end-of-life notebooks from the school to the department
• notifying the principal and/or the program immediately if a staff member fails to return a notebook when requested to do so or by the due date
• ensuring all school staff are kept updated with relevant program information.

School staff

All school staff participating in the program will:

• notify their School Notebook Coordinator as soon as their eligibility for the program changes
• take all due care to maintain the condition of the notebook
• notify the School Notebook Coordinator immediately when a notebook is lost or damaged
• return the notebook and all its accessories in good condition and working order
• return the notebook when requested by the department or the school
• maintain the integrity of department’s software image and ensure any additional software is licensed.

Department

The department will:

• develop and maintain the Notebooks for School Staff Program policy, procedures and guidelines
• facilitate the program’s delivery to all Victorian government schools
• manage nominal allocation calculations and track allocations to schools
• procure and deliver program-provisioned notebooks
• coordinate the collection of end-of-life notebooks, including, where appropriate, the option for school staff to purchase a current end-of-life notebook
• provide relevant, appropriate and timely communication about the program
• offer a 'Notebook Participant Agreement template' (refer to Resources tab) for schools to modify and implement with their staff if required.