School operations


including camps and adventure activities


The transportation of groups to and from activity locations must be carefully considered and planned, taking into account the following:

  • If using public transport, transport authorities should be consulted on appropriate travel times, fares and at least a fortnight’s notice of travel provided to relevant transport authority.
  • Excursions that run late, failing to meet times agreed to with private bus operators, are likely to incur significant costs.
  • Vehicles used to transport students must comply with VicRoads registration requirements.
  • Drivers must comply with all licensing requirements.
  • Occupational Health and Safety laws require employers and employees to take all reasonably practicable steps to manage driver fatigue.
  • Equipment carried inside vehicles must be securely stowed and not create a risk of injury or damage. Equipment and luggage should be carried and secured as appropriate in trailers, roof racks or behind luggage barriers. VicRoads offers advice on load restraint at Securing your load.

In circumstances where a teacher or staff member is to drive a vehicle transporting students, particular care should be taken to ensure that they have adequate rest prior to driving. This is particularly important when the activity includes an overnight component.

For information on transporting students in private cars refer to: Private Vehicle Use

For information on school owned buses and hired vehicles, refer to: Vehicles (including Buses) — Owned or Hired by a School

Chapter in the Excursion Guidelines outlining requirements relating to the transportation of groups during excursions

Reviewed 25 November 2020

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