Travel

9. Post-travel reporting

9.1 Overview

Post-travel reporting requirements

A post-travel report is required for:

• travel to New Zealand
• international travel.

9.2 Post-travel report

Post-travel reports (DOCX) (staff login required) must be completed and uploaded to the travel application on the travel application system within 14 days of return from travel for RD approval.

Required information for the travel report includes:

• report on achievement of the stated strategic and/or operational objectives of the travel
• substantiate travel expenditure for fringe benefits tax purposes
• confirm the approved travel itinerary was undertaken and identify any material changes.

Where travellers have travelled in a group, the lead traveller for the group is to submit a single post-travel report on behalf of the group.

9.3 Documentation

All relevant documentation and approvals must be provided to substantiate the travel undertaken. This will enable DE to retain the information in its travel systems for future reference.

Examples of types of documentation to be supplied for any type of travel include quotes, tax invoices, public transport tickets, airline tickets, travel requests, accommodation details, travel itineraries, and any other documentation that defines the purpose of the travel. Templates are available on the Resources tab.