education.vic.gov.au

School operations

Student Resource Package — School Infrastructure

Contract cleaning (Reference 28)

Funding for contract cleaning

School funding for contract cleaning is included in the Student Resource Package (SRP) based on normal and low-use areas as determined by cleanable spaces identified in the school's facilities schedule.

The cleaning allocation does not include provision for the cost of school consumables such as toilet paper, paper towels, soap, disinfectant blocks, hand sanitiser, or bin liners. Funding for these items is in the cash component of the Student Resource Package.

The Cleaning Model excludes the provision of cleaning services for school owned assets and the use of school facilities that are outside the normal school (such as external hirer, fetes, sports events, and out of hours use).

The Confirmed SRP is based on the February Census. As with other elements of the SRP, the contract cleaning allocation is subject to change based on confirmed enrolments as per the February census.

Contract cleaning allocations are adjusted for any building configuration changes that occur. Where the cleanable area is reduced, the area change is applied from the following term onwards. Where the cleanable area is increased, the cleaning area change is applied from the beginning of the term in which the change was made.

With the introduction of the Victorian Government school cleaning reform, metropolitan schools are advised of the equivalent SRP funding. However, funding for cleaning is no longer provided directly to metropolitan schools as part of their student resource packages but is held centrally, so the department can pay the metropolitan school cleaning companies directly.  

Rates information for this program

Total cleaning area

This is the total of the cleanable areas of the school as per the School Cleanable Area Report (CAR). The Total Cleaning Area used to calculate your budget which is contained in your Student Resource Package Budget advice notice and in the Quarterly Cash Grant advice. Any subsequent changes will be reflected in your CAR. The CAR lists all rooms at a school and their cleanable eligibility, to provide a total cleanable area for the school. It is provided to schools by the VSBA each month through the School Facility Profile website. 

Cleaning area entitlement

The cleaning area entitlement (normal use) for both secondary and primary schools is allocated in square metres according to enrolment bands of 25 students.

The cleanable area in excess of entitlement is deemed as low use area.

For enrolment or area entitlements, refer to: Contract Cleaning Schedule spreadsheet (XLS).

For a small number of primary schools disadvantaged by the 1:25 Schedule introduced in 2001 additional m2 area is added to the school’s entitlement on AIMS to restore the school to the better of the former entitlement schedules. The adjustment is removed when the school moves into line with the 1:25 Schedule due to enrolment changes or if the school undergoes a facilities provision or upgrade program.

Building area changes

The budget impact of area changes notified depends on whether the areas are part of the school’s area entitlement and whether they involve designated cleanable areas. Where areas change, schools should refer to the CAR.

If changes are required to the CAR or SAMS Plan, the school should download the latest SAMS plan, mark the areas that have changed or are missing, scan and forward to the information and Analysis Unit (IAU) at sams@education.vic.gov.au It may take a few weeks for changes to appear due to the time required to obtain architectural plans and other documentation which confirm the exact changes and building room measurements.

Concurrently, the school should contact the School Cleaning Unit (cleaning@education.vic.gov.au) and their cleaning services provider to ensure and the areas are included in the cleaning schedule. 

Funding is calculated at the Indicative, Confirmed and Revised cycles; funding and is allocated through cash funding.

Calculation

[Normal_Use_Area] × [Normal_Use_Rate] plus [Low_Use_Area] × [Low_Use_Rate]

Refer to Rates section for stipulated minimum dollar allocation.

Entitlement cannot exceed Total Cleanable Area.

Rates 2022

Campus Type Normal Use ($) Low Use ($)
Special Development School, Day Special and Special 29.70 N/A
All Others 27.67 5.93
Small schools under 372 m2 22.35 N/A
Minimum Allocation 5,839 N/A

Notes

Split-site and multi-campus locations are calculated as separate entities.

Expenditure should be allocated in CASES21 to the following:

  • Sub Program Code: 6001 – Building Services and Utilities
  • General Ledger Account Code: 86502 – Contract Cleaning.
Reference 28 of the SRP Guide, providing information on contract cleaning funding, under the Victorian Government School Cleaning Reform, including entitlements, funding calculations and rates

Reviewed 05 April 2022

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