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Nationally Consistent Collection of Data on School Students with Disability

Policy

This policy outlines the requirements for schools to participate in the Nationally Consistent Collection of Data on School Students with Disability (NCCD).

Summary

  • The NCCD is an annual collection of information about Australian school students with disability.
  • The NCCD enables schools, education authorities and governments to better understand the needs of students with disability and how they can be best supported at school.
  • All Australian schools are required to participate in the NCCD.
  • Victorian Government schools must submit their data for the collection via CASES21 by the first Friday in August.

Details

About the NCCD

The  NCCD is an annual collection of information about Australian school students with disability. All Australian schools are required to participate in the NCCD. 

Through the NCCD, school teams make evidence-based decisions about students who are receiving reasonable adjustments to access education because of disability. The information collected relates to the level of adjustment being provided for each student with disability and the broad category of disability which best fits the student. 

The NCCD reflects and supports the ongoing work of schools. The NCCD draws on teachers' professional judgement and practices throughout the year supporting students with disability to access and participate in education on the same basis as other students. 

The NCCD model is based on mandatory obligations to students under the national Disability Discrimination Act 1992 (DDA) and Disability Standards for Education 2005 (DSE). Understanding the legal obligations to students with disability is essential for all staff. Refer to: Students with Disability.

2021 key dates

Schools must submit their data for the collection by the reference date: Friday 6 August 2021.

The Department encourages schools to begin entering their NCCD into CASES21 from Term 2. Schools are not required to wait until the reference date in August to enter NCCD data into CASES21. 

As the NCCD is a retrospective record of adjustments undertaken in schools over a minimum of 10 weeks, this evidence can be collected from anytime between the reference date in 2020 to the 2021 reference date. 

Schools are not required to create new or additional evidence for the purposes of the NCCD as this should already be standard practice to meet their legal obligations.

The following timeline is a recommendation of actions for schools to collect, submit and review student data for the NCCD in 2021.

Preparation – Term 1: 29 January to 1 April

Preparation may continue into Term 2.

  • Identify the staff in the school responsible for implementation of the NCCD (school team).
  • Staff implementing the NCCD must complete professional learning on the DDA and requirements under the DSE.

Begin entering data – Term 2: 19 April to 25 June

  • Provide all teachers with the NCCD fact sheet and encourage staff to engage in professional development through the NCCD portal.
  • Schools are to apply the NCCD model to determine which students will be included in the collection, the level of adjustments that are being made, and the broad category of disability for each student individually.
  • Moderation: School team leads professional discussions to confirm that decision making has been applied consistently through moderation meetings with teachers at the school and other schools, Teachers use the evidence collected throughout the year to make decisions that are consistent, reliable, and defensible.
  • Nominated school staff member begins entering data into CASES21.

Data verification and submission – Term 3: 11 July to 17 September

  • School teams continue to enter data into CASES21 at any time before the reference date.
  • School principal verifies and finalises any changes to NCCD data, supported by evidence held in the school.
  • Schools submit data by the reference date: Friday 6 August 2021.

Review and evaluation – Term  4: 4 October to 17 December

  • Process review and reflection.
  • School team evaluates the application of the NCCD model and how school practices and processes could be improved to facilitate next year's NCCD. School teams can refer to the Reflection Tool.

NCCD resources

Refer to the Resources tab for a range of resources to support the NCCD process including the NCCD 2021 Guidelines, fact sheets for principals, teachers and administrators and case studies

Moderation of student data

To ensure that the NCCD data submitted is accurate and consistent, teachers should meet in teams to discuss and moderate the collected data

When moderating school-based decisions for the NCCD, teachers engage in professional discussions using the evidence collected throughout the year about their students’ level of adjustment and category of disability to make decisions that are consistent, reliable, and defensible. 

Schools are advised to undertake moderation processes during Term 2. This allows schools sufficient time to address any significant discrepancies in judgements that can affect the consistency and reliability of data.

Process and data entry in CASES21

What to do:

  • The Department requires the principal to verify that the process undertaken and student information collected is accurate.
  • A nominated school staff member enters verified data for each identified student in CASES21 following the instructions in the CASES21 administration user guide: Chapter 7, pages 22 to 26.
  • When all data has been entered in CASES21, schools are encouraged to run the following reports for their reference. At the end of each year, NCCD data in CASES21 will reset as part of the annual process. This means that schools should save a copy of the reports for their records next year*.
    • Students with disability – disability summary [ST21428]
    • Students with disability – student summary [ST21429]

* Note: If the PDF version of summary reports were not saved at time of submission, school staff can still access the previous year’s data. This is found through the autosave Excel document in their school’s local P:Drive at anytime. There will be 2 Excel documents saved at 2 timepoints of the previous year, on the reference date (early August) and in mid-October.

In 2021, the reference date for submitting data is 6 August via the CASES21 system. The Department supports schools entering data from Term 2, with all data to be verified and finalised by the reference date.

Information to support schools with the NCCD process

Professional learning on the NCCD Portal

The NCCD Portal provides free information and professional learning resources for teachers, school leaders, support staff, parents and carers. The portal includes a significant amount of information and guidance to help teachers and school teams work through the steps for completing the NCCD.

To access these support materials, visit the NCCD Portal.

The NCCD is designed to complement and reinforce the legislative requirements that apply to all Australian schools and education institutions under the:

Before completing the NCCD, all school staff should undertake professional learning to develop or refresh their knowledge and understanding of the legal obligations relating to students with disability.

eLearning resources on the DDA and the DSE are freely accessible on the professional learning page on the NCCD Portal. 

Practical guides about the DSE for individuals, families and communities can be accessed on the NCCD Portal.

Relevant legislation

Department policy outlining the requirements for schools to participate in the Nationally Consistent Collection of Data on School Students with Disability

Reviewed 19 July 2021

Policy last updated

19 July 2021

Scope

  • Schools
  • School councils

Contact

Inclusive Education Division NCCD Help Desk

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