Enrolment

Resources

Application and enrolment forms

Application form

• Application to enrol in a Victorian government school (DOCX) (staff login required)(opens in a new window) – also available in the forms section of the CASES 21 Portal (staff login required)(opens in a new window)
• Application to enrol in a Victorian government school (PDF) (staff login required)(opens in a new window)
• Year 7 application form – portrait (DOCX) (staff login required)
• Year 7 application form – landscape (DOCX) (staff login required)(opens in a new window)

Enrolment form

• Form to enrol in a Victorian government school (DOCX) (staff login required)(opens in a new window) – also available in the forms section of the CASES 21 Portal (staff login required)(opens in a new window)
• Form to enrol in a Victorian government school (PDF) (staff login required)(opens in a new window)

School zones

• Find my School(opens in a new window) – a website for schools and families to determine designated neighbourhood schools and their zones across Victoria

Student Insight (online enrolment platform)

• List of schools using Student Insight for 2026-27 enrolments (PDF) (staff login required)(opens in a new window)
• Student Insight Support room (Enrolment Suite) (staff login required)(opens in a new window)

Enrolment timelines and procedures

Foundation enrolment timeline and procedures (2026 to 2027)

• Statewide Foundation enrolment timeline for 2026–27 (DOCX) (staff login required(opens in a new window)
• Foundation (Prep) enrolment information pack for schools 2026–27 (DOCX) (staff login required)(opens in a new window)
• Enrolling in Foundation (Prep) webpage(opens in a new window) – information and resources for families, including the Foundation (Prep) enrolment information pack for parents and carers 2026–27

Foundation enrolment communication templates for schools

• Foundation enrolment template website content (DOCX) (staff login required)(opens in a new window) – schools must update their school website to include links to publicly available resources about the enrolment timeline
• Contacting local kinders and ECEC services (DOCX) (staff login required)(opens in a new window) – template to share the Enrolment information pack for the Early Childhood Sector with local kinders and services
• Sending information pack to prospective families (DOCX) (staff login required)(opens in a new window) – template to share the Enrolment information pack for parents and carers with prospective families
• Newsletter article (DOCX) (staff login required)(opens in a new window) – template to raise awareness of the timeline through a school newsletter or bulletin
• Confirming receipt of an enrolment application (DOCX) (staff login required)(opens in a new window) – template to confirm receipt of a family’s enrolment application and advise next steps
• Notify parents/carers of outcome of enrolment application (DOCX) (staff login required)(opens in a new window) – templates for notifying families of successful and unsuccessful Foundation enrolment outcomes
• Withdrawing an enrolment offer (DOCX) (staff login required)(opens in a new window) – template to notify families that an enrolment offer is being withdrawn

Year 6 to 7 placement timeline and procedures (2026 to 2027)

• Statewide placement timeline for 2026 to 2027 (DOCX) (staff login required)(opens in a new window)
• Year 6 to 7 placement information pack for schools 2026–27 (DOCX) (staff login required)(opens in a new window)
• Moving from primary to secondary school webpage(opens in a new window) – information and resources for families, including the Year 7 placement application form

Year 6-7 placement communication templates for schools

• Template website content for secondary schools (DOCX) (staff login required)(opens in a new window) – schools can update their website to include links to publicly available resources about the Year 6 to 7 placement timeline and process
• Placement requests summary form (DOCX) (staff login required)(opens in a new window) – primary schools must use this form to summarise placement requests for each secondary school
• Non-placement confirmation summary form (DOCX) (staff login required)(opens in a new window) – secondary schools must use this form to inform primary schools of non-placement outcomes
• Placement confirmation summary form (DOCX) (staff login required)(opens in a new window) – secondary schools must use this form to inform primary schools of placement confirmation, and then by primary schools to communicate placement acceptance to secondary schools
• Placement notification template (DOCX) (staff login required)(opens in a new window) – template for primary schools to notify parents/carers of their child’s Year 7 placement
• Year 7 placement acceptance slip (DOCX) (staff login required)(opens in a new window) – for parents and carers
• Template to notify families that an application will be submitted on their child’s behalf to their designated neighbourhood (DOCX) (staff login required)(opens in a new window)
• Template to notify families that enrolment information will be shared with the secondary school (DOCX) (staff login required)(opens in a new window)
• Template to withdraw an offer (DOCX) (staff login required)(opens in a new window)

Transfers between other year levels

• Email templates to support enrolment offers (DOCX) (staff login required)(opens in a new window)
• Transferring Student Data Interstate(opens in a new window) information on interstate student data transfer for all school sectors

Supporting documentation for enrolment

• Residential address check (DOCX)(opens in a new window)
• Residential address check (PDF)(opens in a new window)
• Sample wording to use when requesting evidence of permanent address (DOCX) (staff login required)(opens in a new window)
• Enrolment documentation guide for schools (DOCX)(opens in a new window)
• Enrolment documentation checklist for parents and carers (DOCX)(opens in a new window)

Appeals

• Appeal outcome templates for schools (DOCX) (staff login required)(opens in a new window)
• Appeals information pack for parents and carers (DOCX)(opens in a new window)
• Appeals information pack for parents and carers (PDF)(opens in a new window)

Age exemptions for enrolment

• Minimum age exemption – early entry to school application form (DOCX)(opens in a new window)
• Maximum age exemption application form (DOCX)(opens in a new window)

Specialist settings

• Non-standard enrolment – appeal application form (DOCX) (staff login required)(opens in a new window) – for specialist settings
• Review of non-standard enrolment form (DOCX) (staff login required)(opens in a new window) – for specialist settings
• Specialist school disability verification request form (DOCX) (staff login required)(opens in a new window) – schools must use this form to verify a student’s disability category and eligibility for enrolment in a specialist setting

CASES21

• CASES21 administration user guide (staff login required)(opens in a new window) – the CASES21 portal is the home of all information relating to the CASES21 application
• CASES21 instructions: Transferring students due to emergency school closures (DOCX) (staff login required)(opens in a new window)

Other useful resources

• Student exit form (DOCX)(opens in a new window) – to be used when a student is transferring to another school following a behaviour or disciplinary incident that may have otherwise resulted in commencement in expulsion procedures
• School enrolment guidelines: guide for school attendance officers (PDF)(opens in a new window) – guidance and procedures for school attendance officers to support their role in enforcing compulsory school enrolment
• Referral form (DOCX)(opens in a new window) – student not enrolled in school or registered for home schooling