School operations

Annual Report to the School Community


This policy sets out the requirement for schools to develop an Annual Report to the School Community.


  • It is a legislative requirement that all Victorian government schools prepare an Annual Report to the School Community (Annual Report) by 30 April each year, for publication on the State Register.
  • The Annual Report must be completed and attested to by the principal and school council president in the Strategic Planning Online Tool (SPOT), following endorsement by the school council.


The Annual Report to the School Community (Annual Report) provides principals and school councils with an opportunity to share the year’s achievements and progress with the school community. This includes reflecting on the school’s performance and explaining the positive impact of school improvement efforts on student outcomes.

The preparation and publication of an Annual Report is a legislative and regulatory requirement for all schools under the Education and Training Reform Act 2006 (Vic), Ministerial Order 1280 and the National Education Agreement 2008. It reflects the Department of Education's commitment to building pride and confidence in our government schools and highlights the importance of transparent communication about school performance with our school communities.

Reports are presented to the school community via a public meeting of the school council, and are published by the Department on the Victorian Registration and Qualifications Authority (VRQA) State Register.

Overview of process for completing the Annual Report

Step 1. Principal or delegate organises a school council meeting in March or April to endorse the Annual Report.

Step 2. Principal reviews Performance Summary.

Step 3. Principal completes ‘About our school’ commentary.

Step 4. Principal attests draft Annual Report in SPOT.

Step 5. School council president attests the Annual Report in SPOT following endorsement at school council meeting by 30 April.

Step 6. Share the Annual Report with the school community.

The guidance chapters provide further details on completing the Annual Report, attestation and endorsement, and addressing remote and flexible learning.

Hub, camp and annex schools

Hub, camp or annex schools must complete their own Annual Report, with endorsement by the respective school council and endorsement and attestation by the school council president.

Principals of annex schools can contact for SPOT technical support.

Relevant legislation

Department policy on the requirement for schools to develop an Annual Report to the school community

Reviewed 12 July 2021

Policy last updated

4 March 2021


  • Schools
  • School councils


Improvement Support Unit Performance Division

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