Resources
Including resources for business managers and administrators
Banking
- School Banking (staff login required)(opens in a new window) – further information on banking, and purchasing and virtual cards
- Ministerial guidelines and directions (PDF)(opens in a new window)
- Schools purchasing and virtual cards guidelines and procedures (DOCX)(opens in a new window)
- Undertaking by the cardholder (DOCX)(opens in a new window)
CASES21
- A guide to budget management in Victorian government schools (DOCX)(opens in a new window)
- A guide to budget management in Victorian government schools (PDF)(opens in a new window)
- Annual master budget summary with monthly cashflow template (XLSM)(opens in a new window)
- Cash budget spreadsheet user guide (PDF)(opens in a new window)
- Asset status change request form (DOCX)(opens in a new window)
- Budget submission proforma (XLSX)(opens in a new window)
- Financial commitment summary guidelines (DOCX)(opens in a new window)
- Operating statement – a practical example and explanation (DOCX)(opens in a new window)
- Operating statement (opens in a new window)–(opens in a new window) a practical example and explanation (PDF)(opens in a new window)
- The balance sheet (opens in a new window)–(opens in a new window) a practical example and explanation (DOCX)(opens in a new window)
- The balance sheet (opens in a new window)–(opens in a new window) a practical example and explanation (PDF)(opens in a new window)
- Tracked balance tool (opens in a new window)–(opens in a new window) monthly version (XLSM)(opens in a new window)
- Tracking subprogram balances (DOCX)(opens in a new window)
- Tracking subprogram balances (PDF)(opens in a new window)
General
- Accounting concepts for CASES21 finance (DOCX)(opens in a new window)
- Cash handling best practice controls (DOCX)(opens in a new window)
- Cash handling authorised form fundraising collection (DOCX)(opens in a new window)
- Cash handling authorised form sale of items (DOCX)(opens in a new window)
- Cash handling authorised form ticket sales not at office (DOCX)(opens in a new window)
- Chart of accounts for Victorian government schools (DOCX)(opens in a new window)
- Chart of accounts for Victorian government schools (PDF)(opens in a new window)
- Financial handover statement (DOCX)(opens in a new window)
- Financial reporting for schools (DOC)(opens in a new window)
- Financial reporting for schools (PDF)(opens in a new window)
- Guide to school council and finance motions (PDF)(opens in a new window)
- GST and FBT information (staff login required)(opens in a new window)
- GST calculator (XLS)(opens in a new window)
- Journal generator (XLSM)(opens in a new window)
- myGovID website(opens in a new window)
- Reimbursement request form (DOCX)(opens in a new window)
- School activities reconciliation (DOCX)(opens in a new window)
- School activities costing (DOCX)(opens in a new window)
- School certification checklist (staff login required)(opens in a new window)
- School electronic funds management guidelines (DOCX)(opens in a new window)
- School cash reserve benchmark policy and guidelines (DOCX)(opens in a new window)
- Segregation of duties (opens in a new window)–(opens in a new window) cash checklist (DOCX)(opens in a new window)
- Trading profit and loss (examples and proforma)(opens in a new window)
Processing guides
- CASES21 Finance business process guides (staff login required)(opens in a new window) – refer here for all guides as follows:
- Section 01 – Families
- Section 02 – Sundry Debtors
- Section 03 – Creditors
- Section 04 – Assets
- Section 05 – General Ledger
- Section 06 – Budgets
- Section 08 – End of Period
- Section 10 – Balance Day Adjustments
- Section 11 – End of Year
- Section 12 – Batches
- Section 13 – Handy Hints and Useful Websites
- Section 14 – Calendar
- Section 15 – Purchase Requisitions
School finance policies and templates
In addition to following the department’s Finance Manual schools must develop and maintain the following local school finance policies. Templates for all policies are available on the School Policy Templates Portal (staff login required)(opens in a new window) for schools to customise to suit their local arrangements:
- Cash handling – policy template(opens in a new window)
- Electronic funds management – policy template(opens in a new window)
- Petty cash – template policy(opens in a new window)
- School purchasing card – template policy(opens in a new window)
Schools support
- CASES21 Portal (staff login required)(opens in a new window) – user guides, useful links, troubleshooting recordings and data request form
- CASES21 Training(opens in a new window) – financial training
- DE Services Portal (staff login required)(opens in a new window) – raise a ticket for CASES21 IT support
- Financial support and strategic management for schools (staff login required)
- For all School Purchasing Card enquiries – schools.finance.support@education.vic.gov.au
- For all Schools Certification Checklist enquiries – schools.certification@education.vic.gov.au
- For all Schools Financial Management enquiries – schools.finance.support@education.vic.gov.au
- For all Taxation enquiries – tax@education.vic.gov.au
- Tax resources (staff login required)(opens in a new window)
- For all Insurance enquiries – insurance.enquiries@education.vic.gov.au
- Finance Matters(opens in a new window) – professional development sessions run by the Academy
- Schools targeted funding portal (staff login required)(opens in a new window)
- For all Schools Targeted Funding Governance enquiries – schools.targeted.funding.governance@education.vic.gov.au
- The School Administration Support Hub (SASH)(opens in a new window) (staff login required) is a centralised support service for small schools with up to 200 students enrolled. SASH provides support with financial and payroll administration processes to reduce administrative workload for small school principals
Updated