Resources
Including resources for business managers and administrators
Downloadable version of the Finance Manual
The Finance Manual – Financial Management for Schools is a complete version of all digital content contained in the Policy and Guidance tabs of this topic. Whilst this version has been made available temporarily for your convenience, to ensure you are accessing the most up-to-date information, please refer to the digital version of this information in the Policy and Guidance.
Banking
- Amendment of schools official account
- Cardholder activity report
- Direct debit request form – Westpac (editable
- High yield investment account (HYIA)
- High yield investment account (HYIA) interest (staff login required)
- School (staff login required) — this site includes the following resources:
- HYIA Amendment of Signatories — September 2020
- HYIA Funds Transfer — September 2020
- Intellilink Quick Guide — September 2020
- Maintaining a School Purchasing Card Facility — September 2020
- Merchant Facility — September 2020
- Online Banking — September 2020
- Westpac Contacts and FAQ’s — June 2020
- Ministerial guidelines and directions
- Schools purchasing card guidelines and procedures
- Undertaking by the cardholder
- Westpac administrator guide
- Westpac live
CASES21
- A guide to budget management in Victorian government schools
- A guide to budget management in Victorian government schools
- Annual master budget summary with monthly cashflow template
- Cash budget spreadsheet user guide
- Asset status change request form
- Budget submission proforma
- CASES21 Budget import-export technical guidelines
- CASES21 Budget import-export technical guidelines
- CASES21 Emailing guidelines and management instructions
- CASES21 Emailing guidelines and management instructions
- CASES21 Family invoice import/export technical guidelines
- CASES21 Family invoice import/export technical guidelines
- Financial commitment summary guidelines
- Monthly cash flow template
- Operating statement — a practical example and explanation
- Operating statement — a practical example and explanation
- The balance sheet — a practical example and explanation
- The balance sheet — a practical example and explanation
- Tracked balance tool — monthly version
- Tracking subprogram balances
- Tracking subprogram balances
General
- Accounting concepts for CASES21 finance
- Cash handling best practice controls
- Cash handling authorised form fundraising collection
- Cash handling authorised form sale of items
- Cash handling authorised form ticket sales not at office
- Chart of accounts for Victorian government schools
- Chart of accounts for Victorian government schools
- Credit facilities – FAQs
- Electronic authorisation of payments
- Financial handover statement
- Financial reporting for schools
- Financial reporting for schools
- Float collection authorisation form
- Guide to school council and finance motions
- GST and FBT (staff login required)
- GST calculator
- Information for new business managers — this document is currently under review and will be updated shortly
- Information for new business managers — this document is currently under review and will be updated shortly
- Journal generator
- myGovID
- Reimbursement request form
- School certification (staff login required)
- School electronic funds management guidelines
- School cash reserve benchmark policy and guidelines
- Segregation of duties — cash checklist
- Star 6 instructions for reimbursement
- Star 6 instructions for reimbursement
- Trading profit and loss (examples and
Processing guides
- CASES21 Finance business process (staff login required) — refer here for all guides as follows:
- Section 01 — Families
- Section 02 — Sundry Debtors
- Section 03 — Creditors
- Section 04 — Assets
- Section 05 — General Ledger
- Section 06 — Budgets
- Section 08 — End of Period
- Section 10 — Balance Day Adjustments
- Section 11 — End of Year
- Section 12 — Batches
- Section 13 — Handy Hints and Useful Websites
- Section 14 — Calendar
- Section 15 — Purchase Requisitions
School finance policies and templates
In addition to following the Department’s Finance Manual schools must develop and maintain the following local school finance policies. Templates for all policies are available on the School Policy Templates (staff login required) for schools to customise to suit their local arrangements:
- Cash handling — policy (in portal — staff login required)
- Electronic funds management — policy (in portal — staff login required)
- Petty cash — template (in portal — staff login required)
- School purchasing card — template (in portal — staff login required)
Schools support
- — CASES21 administration and support (staff login required)
- CASES21 — administration and support (staff login required)
- CASES21
- For all School Purchasing Card enquiries — schoolspurchasingcard@education.vic.gov.au
- For all Westpac general enquires — wibce@westpac.com.au
- For all Schools Financial Management enquiries — schools.finance.support@education.vic.gov.au
- For all Taxation enquiries — tax@education.vic.gov.au
- Tax (staff login required)
- For all Insurance enquiries — michael.roleff@education.vic.gov.au
- Professional development in financial (staff login required)
- Services — CASES21 Support (staff login required)
- Schools targeted funding (staff login required)
- The School Administration Support Hub (staff login required) is a centralised support service for small schools with up to 200 students enrolled. SASH provides support with financial and payroll administration processes to reduce administrative workload for small school principals
Resources page containing supporting resources and links for this topic, including the CASES21 Finance Business Process Guides and other resources and induction materials for Business Managers
Reviewed 08 March 2024