Policy
This policy outlines the responsibilities and processes to identify and manage risks associated with work-related driving.
Summary
- The Occupational Health and Safety (OHS) Act 2004 requires the department to identify and, so far as is reasonably practicable, to eliminate or minimise risks associated with work-related driving.
- The principal or their delegate (as the local management representative) must identify, assess and control risks associated with work-related driving.
- Under the OHS Act 2004, employees while at work must take reasonable care for their own health and safety and the safety of others who may be affected by their actions or omissions.
- Central and regional offices provide a range of supports and services to assist principals and employees to be safe and well, including access to the OHS Advisory Service and local regional officers who can provide free advice on the risk management of work-related driving.
- The Work-Related Driving Procedure (in the Procedure tab) must be followed, and sets out the practical step-by-step instructions for implementing this policy.
- This policy forms part of the department’s OHS Management System, refer to Occupational Health, Safety and Wellbeing Management in Schools for further information.
- Where staff are driving school-owned or hired vehicles (such as buses), this policy should be read in conjunction with the policies on Buses – Owned, Hired or Chartered by a School and Vehicles (Excluding Buses) Owned or Hired by a School.
Details
The principal or their delegate, in consultation with the Health and Safety Representative (HSR) and/or relevant employees, must:
- ensure that the employee, who is required to drive, holds a valid driver’s licence and has completed the Application to drive a pool vehicle form (DOCX) (staff login and Section 1 of the Work-related driving checklist – schools on an annual basis or as required for a planned journey
- identify the hazards associated with work-related driving using the Work-related driving checklist – schools
- if using a personal vehicle, ensure the Application to use a private vehicle on official duty form is completed in accordance with the Private Vehicle Use policy
- authorise employees as competent to drive for work purposes, so far as reasonably practicable (for example, sight the conditions of their drivers’ licence)
- review and endorse travel plans with specific regard to fatigue management (Section 2 of the work-related driving checklist – schools) – noting that approvals for similar driving patterns can last for 12 months.
Employees must, when planning work-related driving:
- seek endorsement to drive (on at least an annual basis) using Section 1 of the work-related driving checklist – schools – including showing a valid driver’s licence
- complete the Application to use a private vehicle on official duty form in accordance with the Private Vehicle Use policy
- follow the procedure detailed in this policy, and any other related policies that would apply given the type of vehicle that is being used
- consider how to avoid fatigue, including alternatives to driving where possible
- consider if any medication they are using is likely to affect their alertness or driving performance and consult with their medical practitioner if in any doubt.
Employees must, prior to commencing driving for work:
- consider expected weather and road conditions when planning the route
- ensure the vehicle is safe to drive.
Employees must, when driving for work:
- manage fatigue and avoid distractions
- avoid the unsafe use of mobile devices and other technologies
- not use drugs, alcohol and medications that might affect their ability to drive safely
- not engage in risky behaviour such as speeding and other traffic offences
- wear a seatbelt, and ensure passengers are wearing seatbelts
- report any accident or safety-related incident on eduSafe (staff login required).
Driving school owned or hired vehicles (such as buses)
Where staff are driving school-owned or hired vehicles (such as buses), this policy must be read in conjunction with the policies on Buses – Owned, Hired or Chartered by a School and Vehicles (Excluding Buses) – Owned or Hired by a School.
Driving a personal or private vehicle
Where staff are driving personal or private vehicles (such as their own car), this policy must be read in conjunction with the policies on Private Vehicle Use and Travel and Personal Expenses – Teaching Service.
Definitions
Accident
An unintended incident which resulted, or could have resulted in, the injury or exposure to a substance or contagious disease, of one or more persons.
eduSafe Plus
The department’s online hazard and incident reporting and management application, accessible on the intranet. Employees log on using their employee number and password.
Incident
An event that has led to or could have led to an injury. Incidents include near misses, accidents, and injuries.
Related policies
- Buses – Owned, Hired or Chartered by a School
- OHS Management System (OHSMS) Overview
- Private Vehicle Use
- Reporting and Managing School Incidents (including emergencies)
- Travel and Personal Expenses – Teaching Service
- Vehicles (Excluding Buses) – Owned or Hired by a School
Relevant legislation
Reviewed 03 June 2025