School Community Work

Victorian government school arrangement form for school community work

The principal is responsible for ensuring that a full record of the school community work arrangements is kept. There must be clear and complete records on:

• name and age of the student
• emergency contact details
• name and address of the host organisation
• name(s) of person(s) at the host organisation who will supervise the student
• the activities the student will undertake
• a timetable for the school community work that is agreed upon and signed by the student’s parent/carer, the student and the principal. This timetable must clearly state:
  • whether the student is going to and from school community work and home or school each day
  • the mode(s) of transport to and from the school community work and who will be responsible for transporting the student — for example, parent/carer driver, school-arranged transport, the student themselves (if using public transport)
  • start and finish times for school community work
  • time of departure from student’s location of origin to school community work each day
  • time of arrival at the final destination after leaving school community work each day

All parties must sign a completed Victorian Government School Arrangement Form for school community work (DOC) before starting the school community work.

The school must keep the following forms for a minimum of five years (Public Records Act 1975) or otherwise as required by legislation:

• Victorian Government School Arrangement Form for school community work (DOC)
• Timetable of school community work
• Risk Assessment for school community work form

The school must provide a copy of the completed Victorian Government School Arrangement Form for school community work (DOC) to the parent/carer and host organisation.

If the student is injured during school community work, or the school is aware of any complaints arising from the student's school community work, records should be kept for longer than the minimum period. In such cases, the principal should contact archives and records staff in the Department’s Executive Coordination Unit on (03) 9637 3306 or archives.records@education.vic.gov.au for advice.