On this page:
- Managing students in re-engagement programs
- Recording and reporting attendance
- Policy compliance and responsibilities
- School oversight of students
- Manager – Youth Pathways and Transitions obligations and responsibilities for re-engagement programs
- Regional Director obligations and responsibilities for re-engagement programs
Managing students in re-engagement programs
Re-engagement program providers must regularly record and report attendance arrangements to the student’s enrolling school. The enrolling school must record student attendance in CASES21 under ‘613 Re-engagement Program’.
Recording and reporting attendance
Re-engagement providers must:
- keep an attendance roll at least twice daily of attendance and absence, in line with requirements for all schools
- report attendance to the school on at least a weekly basis
- report any student absences to the enrolling school on the same day, including the reason for the absence.
Enrolling schools must:
- record students attending a re-engagement program on CASES21 using absence code '613 Re-engagement program'
- if advised of a student absence from re-engagement program on a day of scheduled attendance, record the absence on CASES21 using the appropriate code, according to the reason for the absence
- regularly check in with the provider on the student’s attendance progress as needed
- discuss attendance strategies at quarterly IEP meetings.
Policy compliance and responsibilities
In order to allow a student to participate in a re-engagement program offsite with a provider, the enrolling school must take reasonable steps to ensure that the policies and procedures of the department and school are being adhered to by the provider, for example the department’s policies in the Policy and Advisory Library (PAL) relating to:
- duty of care
- supervision (onsite and online if applicable)
- child safe standards
- maintenance of records and reporting.
These policies are referenced in the standard 7 to 10 contract template, and details of specific roles and responsibilities related to these policy requirements are agreed by the school and the provider in the contract’s responsibilities matrix. The cover sheet and standard 7 to 10 contract templates are available in the Resources tab.
School oversight of students
Schools and re-engagement providers should maintain regular contact regarding the enrolled student. At a minimum, this includes meeting once per term to discuss:
- attendance at the program, including strategies to address non-attendance
- progression of the student’s individual education plan
- progression of the student’s transition plan back to mainstream education.
Manager – Youth Pathways and Transitions obligations and responsibilities for re-engagement programs
- Be a key contact and support for schools regarding all issues with re-engagement programs
- Provide guidance and support to schools when deciding to enter a partnership with a re-engagement provider
- Review the standard 7 to 10 contract, including the funding levels and any additional funding streams proposed by the school
- Support schools to seek regional director endorsement via the contract cover sheet
- Escalate issues and concerns to the regional director as required
- Escalate any non-compliance issues to Schools and Regional Services to determine best course of action
Regional Director obligations and responsibilities for re-engagement programs
- Review and endorse re-engagement program partnerships via the contract cover sheet, based on advice from the Manager – Youth Pathways and Transitions
- Be a point of escalation for contractual disputes
Reviewed 28 April 2023