Vaccination requirements do not apply to people attending a school on election day, for a state or federal election.
This policy outlines school obligations relating to requests to use school premises as voting centres and polling places for state and federal elections.
- The Victorian Electoral Commission and the Australian Electoral Commission may use Victorian government schools as voting centres and polling places respectively.
- Further information on and other related matters, both during and outside of an election period is available in the following policies:
- : for information on the rights and obligations of Victorian government school employees when participating in
- : for information on Victorian government school employees standing as a candidate in a state or federal election
- : for information on Members of Parliament and political candidates visiting schools.
Schools as voting centres and polling places
The Victorian Electoral Commission (VEC) is empowered by the to use schools as voting centres during Victorian state elections. The Australian Electoral Commission (AEC) is empowered by the to use schools as polling places during federal elections.
The school premises must be made available to the VEC or AEC for use as a voting centre or polling place, even if another event was planned on election day.
Schools are encouraged to be as accommodating as possible to assist the VEC and AEC.
If the VEC intends to use your school as a voting centre for a state election, the minimum amount of notice they will provide will be 7 days and they will confirm the arrangements in writing.
Cardboard furniture and other voting materials will be delivered after this initial notification, which in most instances will occur in the 3 weeks before election day. Furniture collection will occur in the 3 weeks after the event. The booking and collection of furniture will occur on a first-in – first-out basis to ensure that the total period furniture is stored at a school is as short as practicable.
The VEC is not required to pay a fee to use a school as a voting centre, however, the VEC must pay reasonable costs for lighting, air conditioning and cleaning of the premises. The prescribed allowance payable to a school used as a voting centre is $400.
If the AEC intends to use your school as a polling place for a federal election, you will be contacted by them, and the arrangements are to be recorded in a licence (refer to details below).
Working with Children Check
As a general rule, the VEC or AEC will conduct inspections and set up polling stations out of school hours, in consultation with the principal.
In some circumstances, the VEC or AEC may need to attend the school premises during school hours for the following reasons:
- an advance visit to see the space where polling will be set up
- delivery and collection of cardboard furniture and other voting materials
- access to set up polling stations the day before the election.
In these instances, when the visit occurs during school hours, a member of the school staff will need to escort the VEC or AEC staff while on the premises.
For federal elections, schools must enter a polling place licence with the AEC. A (staff login required) is available. The licence sets out the arrangements that will be in place prior to and on election day, including when the AEC can access the school and the licence fee payable.
For state elections, schools are not required to enter a licence with the VEC.
Cleaning – federal election
Arrangements for the cleaning of polling places will be confirmed with the AEC prior to the next federal election.
Cleaning – state election
The VEC voting centre manager is responsible for ensuring that the venue is left tidy with cardboard neatly stacked in the agreed storage location. Rubbish is to be placed in the bins provided by the school. An appropriate storage location will be agreed between the VEC and the school during site inspection.
The school must ensure that the venue is cleaned:
- prior to the event (i.e. standard clean at the end of the prior day)
- following the event, prior to the next school day.
Pre- and post-event cleaning should be in line with relevant department routine cleaning guidelines active at the time of the election.
Review of policy
This policy will be reviewed and updated from time to time in accordance with COVID-19 related health advice and VEC and AEC advice on the use of schools as voting centres and polling places.
Reviewed 05 October 2022