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education.vic.gov.au

Human resources

Other Employment

Overview

Full-time employees require express permission to engage in any paid employment outside the Department or their school or engage in the conduct of a business, profession or trade. Part-time employees may not engage in paid employment outside the Department or their school that conflicts with the proper performance of the employee’s duties. Refer to Managing Conflict of Interest in Other Employment in the Resources tab.

All employees who wish to engage in other work are expected to complete the Other Employment Application Form (also available on the Resources tab).

Employees seeking permission from their principal or manager to engage in other paid employment or carry on a business, profession or trade must apply in writing prior to the commencement of any employment and in sufficient time to enable the request to be considered and determined beforehand. Applications to engage in other employment should include the following information:

  • details of the nature of the other employment, including the location and likely hours of work
  • the remuneration expected (if any)
  • if the application relates to publishing a book, a summary of the proposed publication must be attached
  • expected duration of the employment

Information provided by an employee will be treated confidentially and in accordance with the Department's Privacy Policy.

In considering an application to engage in other employment, the following will be considered:

  • whether the proposed employment will be performed outside the employee’s normal hours of duty
  • whether the proposed employment is likely to adversely affect the employee’s ability, capacity or credibility to perform their duties
  • whether the proposed employment would give rise to an actual, potential, or perceived conflict of interest
  • whether the employee has access to Departmental information sources not available to the public that are of relevance to the outside employer
  • whether there is potential, without official permission, for using the Department’s intellectual property with an outside employer

Where a part-time employee is seeking to work as a contractor for the Department, consideration should be given to increasing the employee’s time fraction on a temporary basis to enable the work to be undertaken rather than entering into a contract with the employee. Where an employee on leave (whether paid or unpaid) is seeking to work as a contractor for the Department, consideration should be given to the employee resuming from leave, rather than entering into a contract with the employee.

Employees granted permission to engage in other employment are required to inform their principal or manager of any material change in the nature or circumstances of the other employment for which approval has been given. Permission given to an employee to engage in other employment may be withdrawn by notice in writing, including the reasons for the withdrawal, to the employee.

Relevant legislation

Contact information

Outlines department policy and procedures for Other employment

Reviewed 22 May 2020

Policy last updated

15 June 2020

Scope

  • Schools

Contact

People Division Refer to ‘Contact information’ heading below for all HR contact details

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