Contractor OHS Management

Resources

Guidance

• Contractor hazard identification and control guide (DOCX) – can be used to aid in assessing the quality of a SWMS submitted as part of a contractor approval process

Templates and forms

• Contractor OHS induction checklist (DOCX) – used to assist in conducting an OHS induction. Induction checklists can be digitally created or uploaded and maintained in eduSafe Plus (staff login required) (guidance available at Managing OHS inductions)
• Contractor OHS induction handbook (DOCX) – the department has provided a template for schools to tailor and provide to OHS contractors coming on site as part of their induction. This handbook provides school specific information and department OHS requirements to contractors. Schools are welcome to tailor these handbooks for tradespeople and non-tradespeople should they wish to
• Contractor register (XLSX) – provides a way to record and manage the induction details of the contractor companies, their employees including any sub-contractors who are providing services or undertaking works at the workplace, that may not be managed in AIMS
• Confined space entry permit (DOCX) – for contractors engaged to work in confined spaces
• Safe Work Method Statement (DOCX) – for completion where high risk work is being undertaken

Contacts

• OHS Advisory Service and the Statewide OHS Services Team

Public Private Partnership (PPP) schools:

• Partnerships Victoria in Schools (PViS) – pvis.ppp@education.vic.gov.au
• New Schools PPP (NSPPP) – public.private.partnership@education.vic.gov.au

Victorian School Building Authority:

• Email: vsba@education.vic.gov.au
• Phone: 1800 896 950
• You can contact the Victorian School Building Authority on weekdays from 9 am to 5 pm.

‘Foundations for success – managing OHS inductions and training at school’ – August 2025

In August 2025, webinars were held to support the implementation of the updated OHS Induction and Training, Contractor OHS Management and Volunteer OHS Management policies. The webinars covered induction requirements for staff (including casual relief teachers), contractors and volunteers and the associated resources, processes where contractors are engaged through the Victorian School Building Authority, required documentation when engaging contractors and volunteers, and the use of eduSafe Plus and AIMS to retain documentation.

Access the recording and slides below:

• Watch the Foundations for success – managing OHS inductions and training at school webinar recording on Vimeo
• Foundations for success – managing OHS inductions and training at school’ (PPTX) - webinar presentation slides, including Frequently Asked Questions.