School operations

Contractor OHS Management

3. Contractor OHS induction

The principal and/or their delegate (for example, facilities manager) must induct all contractors and sub-contractors using the Contractor OHS induction checklist (DOCX)External Link or equivalent template.

Contractor inductions are valid for 12 months, except where the provision of a SWMS is mandated for high-risk work (see chapter 4). In this instance, the contractor must be re-inducted.

If an equivalent template to the Contractor OHS Induction Checklist is utilised, it must include the following details:

  • workers’ compensation and public liability insurance
  • Working with Children Checks (if applicable)
  • a specific Safe Work Method Statement (DOCX)External Link or equivalent if high-risk work is being undertaken
  • completed confined space entry permit(s) if contractor(s) will be undertaking confined work
  • the Department’s Health, Safety and Wellbeing Policy
  • OHS procedures and requirements
  • emergency procedures
  • asbestos management processes
  • hazardous substance or dangerous goods management processes
  • hazard and incident reporting
  • first aid and infection control procedures
  • personal protective equipment (PPE)
  • security and access
  • contractor behaviour or conduct while on site or school premises.

The Contractor OHS induction handbook (DOCX)External Link can be used to assist in providing guidance on school-specific and Department OHS requirements to contractors.

3.1 Sign in and sign out

As part of the contractor’s OHS induction process, the principal or their delegate is to inform all contractors and sub-contractors that prior to the commencement of any works or services, they are to report to the general office upon arrival at the school.

This requirement is generally indicated on signage located at all entrances to the school. Contractors and sub-contractors must sign in prior to entering the school site and sign out when leaving the school site.

A visitor’s pass is to be issued and worn by the contractor at all times while remaining on school premises.

Chapter 3 of the Contractor OHS Management Procedure on induction processes for contractors in schools

Reviewed 17 June 2024

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