Volunteer OHS Management

3. Volunteer OHS Induction

The principal and/or their delegate (for example, facilities manager) must induct all volunteers using the Volunteer OHS induction checklist (DOCX).

If an equivalent template to the Volunteer OHS Induction Checklist is utilised, it must include the following information as a minimum:

• Health, Safety and Wellbeing Policy
• OHS Policies and associated requirements
• emergency procedures
• asbestos management processes
• hazardous chemicals and/or dangerous goods management processes
• hazard and incident reporting
• first aid and infection control procedures
• personal protective equipment (PPE)
• security and access.

The Volunteer OHS induction Handbook (DOCX) can be used to assist in providing guidance on school specific and department OHS requirements to volunteers.

3.1 Sign in and sign out

As part of the volunteer OHS induction process the principal and/or their delegate are to inform all volunteers that, prior to the commencement of any works or services, they are to report to the general office upon arrival at the school.

This requirement is indicated on signage located at all entrances to the school.

Volunteers must sign in prior to entering the school premises and a visitor’s pass is to be issued and worn by the volunteer at all times while remaining on school premises.

On completion of their work, volunteers must sign out when leaving the school site.

The principal and/or their delegate must inform all volunteers to report to a designated point/school representative to sign in and be issued with a name badge when undertaking work outside of school premises (for example camp, excursion).

3.2 Working with children checks

A Working with Children Check (WWCC) is not mandatory for all volunteers. The principal and/or their delegate must determine whether a WWCC is required based on the nature of the work, and the type of contact the volunteer will have with children.

A WWCC may be required if the work is child-related and involves, or is likely to involve, regular and direct contact with a child where the contact is not directly supervised by another employee (for example, helping in music lessons, cooking demonstrations or sports coaching).