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education.vic.gov.au

Human resources

Records Management — Employee Information

Overview

Employee information is collected and stored by the Department for a number of purposes.  In order to comply with privacy requirements, employees must be advised of the purpose for which the information is required and the bodies or agencies to whom the Department may disclose personal information.

Human resource (HR) information collected by the Department may be stored either electronically or in hard copy form in personnel files.

The Department and its schools collect and maintain employee information in accordance with the following legislation:

  • Public Records Act 1973 (Vic)
  • Fair Work Act 2009 (Cth)
  • Privacy and Data Protection Act 2014 (Vic)
  • Freedom of Information Act 1982 (Vic)
  • Occupational Health and Safety Act 2004 (Vic)
  • Health Records Act 2001 (Vic), and the
  • Workplace Injury Rehabilitation and Compensation Act 2013 (Vic)

Schools are responsible for the management and disposal of records for school staff.  Corporate People Services is responsible for the management and disposal of HR records for public service employees and executive officers.

Relevant legislation

Contact information

Overview of Records Management — Employee Information policy

Reviewed 22 April 2021

Policy last updated

15 June 2020

Scope

  • Schools
  • All Department staff

Contact

People Division Refer to ‘Contact information’ heading below for all HR contact details

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