Policy last updated
21 February 2023
- School councils
This policy sets out the requirements for all government schools to be correctly registered with the Victorian Registration and Qualifications Authority and to comply with the Minimum Standards for school registration.
- All schools must be registered with the Victorian Qualifications and Registration Authority (VRQA) and must comply with the Minimum Standards and other requirements for school registration (including the Child Safe Standards) to obtain and maintain their registration.
- All schools’ registration details are published on the .
- All Victorian government schools are assessed for continuing compliance with the Minimum Standards on a cyclical basis, at least once every 4 to 5 years.
- The VRQA may also commence a review of a school’s compliance at any time if it considers it appropriate to do so or may request the department, as a review body, to conduct a specific or general review of a government school’s compliance with the Minimum Standards.
- The (staff login required) contains templates of local school policies and implementation information for Victorian government schools to assist with understanding compliance requirements.
- the VRQA has granted registration before the school begins operating
- they meet Minimum Standards for school registration set out in the Act, the Education and Training Reform Regulations 2017 (Vic) and Ministerial Orders, including the Child Safe Standards (Minimum Standards) both upon registration and on a continuing basis throughout their operation as a school.
New and amended school registration
The department is responsible for applying to the VRQA for:
- new government school registration
- amendments to existing government school registration.
Schools must operate consistently with their category of registration, noting that schools and their campuses can be registered in one or more of the following:
- single sex
- specific purpose (for schools that provide an alternative educational program or educational focus)
- specialist (for schools that cater mainly for students with disabilities or with social, emotional or behavioural difficulties).
Applying to register government schools or amend registration
The department is required to apply to the VRQA in relation to the following situations:
- opening a new school
- creating a new school through the merger of existing schools
- opening an additional campus
- relocating a school to a new site
- offering additional year levels
- changing a school’s registration type, such as from primary to specialist.
Applications to the VRQA are made by the Deputy Secretary, Schools and Regional Services, and individual schools are not able to make applications directly to the VRQA.
Schools should connect with their senior education improvement leader to discuss any proposal relating to the above situations. If a proposal is approved at the regional and department level, the region and School Registration Unit will support the school to quality assure the evidence used in the application.
The department is required to submit applications to the VRQA by 31 August annually, the year prior to commencement.
Senior secondary registration
The department is required to ensure that any government school planning to deliver the Victorian Certificate of Education (VCE) inclusive of the VCE Vocational Major and/or the Victorian Pathways Certificate (VPC) is:
- authorised by the Victorian Curriculum and Assessment Authority (VCAA) to deliver the relevant qualification (VCE, VCE Vocational Major and/or VPC)
- registered with the VRQA to add the additional year levels and/or qualifications.
Government schools must notify the School Registration Unit of their intention to seek authorisation for delivery of senior secondary qualifications by no later than 15 February in the year prior to delivery.
Applications to the VCAA and the VRQA are made by the Deputy Secretary, Schools and Regional Services, and individual schools are not able to make applications directly to these bodies. The department is required to submit applications to add additional year levels and/or qualifications the VRQA by 30 June annually in the year prior to delivery.
The School Registration Unit supports schools to quality assure the evidence used in applications.
Ongoing compliance with the Minimum Standards
All Victorian schools (government and non-government) must comply with the Minimum Standards which are designed to provide a foundation for quality schools. The VRQA publishes guidelines that detail the requirements of the Minimum Standards for registration of schools and other requirements under the Act – refer to the for the VRQA Guidelines to the Minimum Standards and Requirements for School Registration and further information on the .
The Minimum Standards cover a range of areas, including curriculum and student learning and the care, safety and welfare of students (which includes anaphylaxis management, emergency bushfire management and compliance with the Child Safe Standards).
A between the VRQA and the department establishes the department as the review body for Victorian government schools (including government school boarding premises). Refer to the for more information.
As the review body for government schools, the department is responsible for monitoring government schools’ ongoing compliance with the Minimum Standards, supporting schools to comply and reporting to the VRQA on government schools’ compliance.
Department staff in the Operational Policy, School Engagement and Compliance division assess government schools’ compliance with the Minimum Standards on a cyclical basis once every 4 years (Minimum Standards Compliance Assessment). Where possible, the Minimum Standards Compliance Assessment will take place 6 to 12 months before the school’s review term. A small number of standards related to curriculum, assessment and reporting are still assessed by the school reviewer during the school review – refer to for more information about the school review process
In addition to cyclical reviews, an out-of-cycle compliance review may be conducted on request from the VRQA or when the department becomes aware of incidents that indicate possible non-compliance with the Minimum Standards.
Department staff support government schools to help address any areas of non-compliance identified through a Minimum Standards Compliance Assessment. Generally, these issues will be resolved during the Minimum Standards Compliance Assessment and in the rare instances that this cannot occur, must be resolved within 3 months following the assessment.
For assistance with understanding and implementing the Minimum Standards and for further information on the Minimum Standards Compliance Assessment contact the department’s School Compliance Unit:
Guidelines to the Minimum Standards and Requirements for School Registration
The guidelines support schools to become registered and to remain compliant to the regulations in order to stay registered.
Resources to support VRQA registration applications
The Victorian Registration and Qualifications Authority (VRQA) provides the following forms for applying for new or amended school registration:
The department’s School Registration Unit supports schools to complete these application forms.
The VRQA provides the following checklists to support the application process for new or amended registration:
Resources to support schools undertaking the Minimum Standards Assessment process
Reviewed 05 March 2020