Driving and vehicle maintenance
The vehicle should be garaged at the base school, or in close proximity if this is not feasible. Any changes to vehicle garaging arrangements must be approved by the committee of management. The budget implications for such a change must be clearly stated at the time of the request. The vehicle may be garaged at the home of the teacher where approval is granted by the committee of management and this does not incur additional costs.
Base school principals are responsible for requesting van replacements.
Requests should be submitted to the service support manager who will work with the regional finance manager to obtain regional director approval.
The following actions are required for vehicle replacement requests:
- Obtain 3 quotes for the replacement vehicle and include the following details:
- purchase price comparison
- running costs review
- trade in and funds held at the school for replacement
- the net shortfall the base school will be seeking reimbursement for
- The school council must approve the purchase 'in principle', subject to the regional director’s approval
- The 3 quotes and copy of school council endorsement must be provided to the service support manager
- The service support manager will coordinate the request to the regional finance manager. The regional finance manager will arrange:
- regional director approval
- confirmation from the school resource branch that the shortfall can be funded
- Users must log into this site using their school account, for example, edu001\S123456
- A tax invoice generated from CASES21 must be attached to the school’s claim
- Evidence that the school has paid for the replacement vehicle and associated costs must be attached as supporting documents
Service support managers should refer any questions they have regarding the above process to the regional finance manager.
Reviewed 25 January 2023