Resources
Cleaning metropolitan Melbourne schools
Metropolitan school cleaning quick reference guide – quick reference guides for metropolitan schools
Metropolitan schools user guide for cleaning services – information about cleaning arrangements at metropolitan schools (including cleaning services plans)
Working with your school cleaning service provider – detailed guidance about partnering with your service provider and how to resolve issues
Cleaning services for schools – information about school cleaning standards and an overview of the cleaning frequency for primary and secondary schools and, specialist schools
Area-based cleaning model for metropolitan Melbourne – Activity calendar – a yearly calendar which provides a guide on how your school and service provider can work together throughout the school year. The calendar also sets out recommended actions and required actions for your school. If you require an accessible version of the calendar, please email cleaning@education.vic.gov.au
For more detailed guidance on cleaning services in your school, the cleaning services plan, and school and cleaning provider responsibilities refer to Frequently asked questions .
Cleaning regional schools
The Asset Information Management System (AIMS) has replaced schools' existing asset information management systems.
A School council cleaning checklist (staff login required) should be completed before going to tender. It enables a school to customise its cleaning requirements by identifying its particular needs.
The School council provision of cleaning services agreement (staff login required) is intended for use when a school purchases cleaning services (from the specified panel). As well as the standard reasons for termination, this agreement can also be terminated if the supplier ceases to be appointed to the relevant department panel. A Guide to completing school council cleaning agreement (staff login required) is also available. Where a school council wishes to extend its cleaning services agreement by exercising any available further terms, a template Contract extension letter (staff login required) is available.
The following supporting documents are required to engage and manage a regional school cleaning service provider.
Guidance material:
- Guide to contract cleaning
- Guide to completion – school council agreement – provision of cleaning services
Templates:
- Notice to unsuccessful respondents letter
- Variation agreement
- Variation notice (scope services suspension)
- Department of Education legal services extension letter template – school cleaning contracts
- Notice for breach of school cleaning agreement
- Contract termination – service failures
- Contract termination – without cause
- Expiring contract – confirmation of end of services
- Exemption request letter
Background information on the department’s cleaning policy
- School cleaning reforms – Secretary’s policy – includes guidance to school councils on the way school cleaning is to be delivered
- Ministerial Order No. 1127 – School Cleaning in Government Schools
- Ministerial Order No. 1127 – School Cleaning in Government Schools
Information for cleaning contractors
For more information on school cleaning, please contact the School Cleaning Unit at cleaning@education.vic.gov.au or phone 1300 842 754.
Reviewed 24 January 2023