Resources
Cleaning metropolitan Melbourne schools
- How to raise a Cleaning Incident Report (PDF) (staff login required)(opens in a new window)
- Cleaning standards and frequency guide (DOCX)(opens in a new window) – information about school cleaning standards and an overview of the cleaning frequency for primary and secondary schools and specialist schools
- Area-based cleaning model for metropolitan Melbourne – Activity calendar (DOCX)(opens in a new window) – a yearly calendar which provides a guide on how schools can work together with their service provider throughout the school year. The calendar also sets out recommended actions and required actions for schools
- Student Resource Package – contract cleaning – the base cleaning services provided to your school by the service provider are funded directly by the department. The credit line incorporated into your Student Resource Package (SRP) funding for cleaning reflects the funding being held centrally by the department to meet these costs. For further information, refer to SRP Contract Cleaning
- School Asset Management System (SAMS) plans – school building and room information are recorded in school layout (CAD) drawings and in the department’s asset management system. If you have any issues with the school layout plans (SAMS plans), please email sams@education.vic.gov.au with your concerns
- The Asset Information Management System (AIMS) is a web-based, centralised portal that has replaced schools' existing asset information management systems
Cleaning regional schools
The following supporting documents are required to engage and manage a regional school cleaning service provider:
- School council cleaning checklist (DOCX)(opens in a new window) – enables schools to customise their cleaning requirements by identifying their particular needs, before going to tender
- School council provision of cleaning services agreement (DOCX)(opens in a new window) – intended for use when a school purchases cleaning services
- Guide to completion – school council agreement – provision of cleaning services (DOCX)(opens in a new window)
Templates
Cleaning services agreement (CSA)
- School council provision of cleaning services agreement (DOCX)(opens in a new window)
- Contract extension letter (DOCX)(opens in a new window) – where a school council wishes to extend its cleaning services agreement by exercising any available further terms, this template is available
- Notice to unsuccessful respondents letter (DOCX)(opens in a new window)
- Notice to successful respondents letter (DOCX)(opens in a new window)
Variations
- Variation agreement to services (DOCX)(opens in a new window)
- Variation notice (scope services suspension) (DOCX)(opens in a new window)
Breach, termination, expiring contracts
- Notice for breach of school cleaning services agreement (DOCX)(opens in a new window)
- Contract termination – service failures (DOCX)(opens in a new window)
- Contract termination – without cause (DOCX)(opens in a new window)
- Expiring contract – confirmation of end of services (DOCX)(opens in a new window)
- Exemption request letter (DOCX)(opens in a new window)
Background information on the department’s cleaning policy
- School cleaning reforms – Secretary’s policy (DOCX)(opens in a new window) – includes guidance to school councils on the way school cleaning is to be delivered
- Ministerial Order No. 1127 – School Cleaning in Government Schools (DOCX)(opens in a new window)
- Ministerial Order No. 1127 – School Cleaning in Government Schools (PDF)(opens in a new window)
Information for cleaning contractors
For more information on school cleaning, please contact the VSBA School Cleaning Unit at cleaning@education.vic.gov.au or phone 1300 842 754.
Updated