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education.vic.gov.au

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Vocational Education and Training (VET) Delivered to Secondary Students

Policy

This policy outlines the ways schools may offer VET to students.

Summary

  • VET enables students to gain qualifications for all types of employment, and specific skills to help them in the workplace.
  • Undertaking VET while at school allows students to mix general and vocational education and to make a start on training for a career before they leave school.
  • VET studies allow secondary students to gain practical skills in a specific industry while contributing towards the completion of senior secondary certificates, either the Victorian Certificate of Education (VCE) or the Victorian Certificate of Applied Learning (VCAL).
  • Students can also study VET through school-based or part-time apprenticeships and traineeships, or through the Head Start initiative.
  • Schools can apply for reimbursement of the cost for VET materials for the 2022 school year – applications open Term 4 2021.

Details

Schools which are Registered Training Organisations (RTOs) may run VET programs for students.

Alternatively, schools may engage external RTOs, including TAFE institutes, to deliver VET programs either directly or through auspicing arrangements. For Department policy and information on engaging RTOs to deliver VET programs refer to: Purchasing Secondary Courses and Vocational Training from External Providers.

For Department policy and information on school-based and part-time apprenticeships and traineeships refer to: School Based Apprenticeships and Traineeships.

The VCAA provides comprehensive information on VET in the VCE and VCAL on their Get VET webpage. Visit: Get VET.

VET funding

The primary source of funding for VET programs is through the core learning allocation in the Student Resource Package (SRP) provided to schools for each student.

Government schools are also provided with targeted VET funding to support the higher cost of provision in this area. Reference 56 of the SRP Guide outlines how funding for VET programs is allocated to schools and how schools may use their targeted VET funding.

The Resources tab includes the latest indicative list of qualifications and bands for targeted VET funding.

A student enrolled in a VET qualification through a school-based or Head Start apprenticeship or traineeship is funded under Skills First and is not eligible for targeted VET funding.

VET materials funding

From the start of the 2022 school year, the Department will reimburse VET material fees to government schools to address the cost barrier for families. Government schools will no longer request payments from parents for essential learning materials for VET studies.

VET course materials are items and activities required for the provision of a VET program. Items are necessarily consumed or transformed by students as part of training or assessment, and activities must be undertaken for, and contribute to, training and assessment. 

For a breakdown of which VET materials are included and excluded from VET materials funding refer to: VET material funding inclusion and exclusions table.

The VET materials reimbursement funding will ensure government schools can support VET selection based on a student’s strengths and interests, without the barrier of financial constraints.

Eligibility for VET materials reimbursement funding

A VET program will be eligible for reimbursement funding where:

  • the program is provided to students undertaking certificates at level II to IV as part of their senior secondary certificate – materials fees for both school based apprentices and trainees (SBATs) and Head Start students are claimable as long as the SBAT is part of the senior secondary certificate and
  • the costs were incurred for:
    • items that are necessarily consumed or transformed by students as part of training or assessment
    • activities that must be undertaken for and contribute to training and assessment.

Not all VET programs are eligible for reimbursement. Programs undertaken outside of the school curriculum and traineeships undertaken by students outside of school such as in a part-time employment arrangement, and Certificates in General Education or at Diploma level are all excluded. 

Parents may choose to purchase additional items or items beyond those required by the school. For example, if parents choose to purchase a more expensive brand or additional item intended to be kept by the student, or travel or excursions such as celebratory functions. 

For a breakdown and examples of which VET materials are included and excluded from VET material reimbursement funding refer to: VET material funding inclusion and exclusions.

Application process

Applications for VET materials reimbursement funding for the 2022 school year and beyond open from Term 4 2021. The process outlined in the Application form (login required) is:

  • Schools must complete sections 1 to 3 of the Application form and send the form to the Department’s Vocational Education Unit by email: vet.secondary@education.vic.gov.au
  • The Department will review the Application form and create an Initiative Agreement with the school approved for funding. The Initiative Agreement will be set up in the Schools Targeted Funding Governance Portal (STFG Portal) (login required). Schools whose applications are approved will be notified via email (addressed to the Principal and CC the Business Manager) of funding availability. 
  • The Department will create a Purchase Requisition in ARIBA to commit the funds in favour of the school.
  • Upon receipt of an invoice from a Registered Training Organisation (RTO) a school must create and submit a Reimbursement Request (RR) through the STFG Portal (login required). Information and guidance documents on how to create and submit the RR can be found in the homepage of the STFG Portal.
  • Please note that the email notification will include the last day that a school must submit the RR in the STFG Portal. Any RR submitted beyond the last day may not be approved for payment.
  • Claims for reimbursement must include key documents such as school’s Debtor Invoice and invoice/s from the RTO that itemises the essential materials for the reimbursement to be approved.
  • Once the RR is approved, the Department will process payment of the school’s Debtor invoice and payment remitted.

The Department may contact schools to obtain further information or seek clarity in relation to applications.

For a summary of the application and reimbursement process refer to: VET materials application and reimbursement process (login required).

Further information

Any queries regarding the application process should be directed to the Vocational Education Unit by email at: vet.secondary@education.vic.gov.au

For any queries on access to the STFG portal or further guidance in seeking reimbursement, please email schools.targeted.funding.governance@education.vic.gov.au

For further information about VET Materials Fees funding refer to: Frequently Asked Questions.

Relevant legislation

Contact

For Government schools

Vocational Education Unit, Senior Secondary Pathways Reform Taskforce

Phone: 03 7022 0923
Email: vet.secondary@education.vic.gov.au

For Catholic schools

Catholic Education Melbourne
Peter Devery
Phone: 03 9267 0237
Email: PDevery@macs.vic.edu.au

For Independent schools

Independent Schools Victoria
Pam Hargreaves
Phone: 03 9825 7246
Email: pam.hargreaves@is.vic.edu.au

Department policy outlining the ways in which VET can be offered to students. This topic includes information about VET funding and VET materials funding

Reviewed 25 June 2021

Policy last updated

10 June 2021

Scope

  • Schools

Contact

There are multiple contacts for this topic. Refer to the contacts heading at the bottom of the page.

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