The purpose of this policy is to enable school councils to form subcommittees to assist the council.
- School councils may form subcommittees to assist the council in performing their duties and functions.
- School councils decide the purpose and terms of reference of subcommittees.
- There must be at least one school council member on any subcommittee.
- Subcommittees cannot make decisions on behalf of the school council.
Subcommittees are advisory bodies to the school council:
- they assist council with performing their duties and functions, and
- are generally established to support school council in specific areas.
Subcommittee membership is open to non-school-council members:
- providing the opportunity for the school community to be involved in school council matters.
The school council:
- decides the purpose and terms of reference of a subcommittee
- has the final responsibility for decisions.
Subcommittees cannot make decisions on behalf of the school council.
The terms of reference can provide guidance on:
- size and configuration of the committee
- frequency of meetings
- key purpose of the group.
- consist of at least:
- one member of the school council
- 3 members overall
- meet as directed by the school council
- report in writing to school council.
Each subcommittee has a nominated convener who is usually a school council member.
The subcommittee convener is responsible for:
- reporting back to school council and the principal about the sub-committee’s recommendations
- supporting the implementation and monitoring of approved recommendations
- encouraging participation in the subcommittee from members in the school community.
Subcommittees usually meet between regular school council meetings. This allows time for:
- consideration of their particular area of responsibility, and
- decisions on any necessary action or follow up.
Subcommittees regularly report at school council meetings:
- providing advice
- making recommendations to the council.
Members of subcommittees will:
- maintain confidentiality over
- matters discussed at the meetings, and
- recommendations put forward to the school council.
School councils are encouraged to have a finance subcommittee which handles many of school council’s routine financial responsibilities each month.
Finance subcommittees can also assist in:
- the development of the annual budget
- providing school finance information
- recommendations to school council.
Some examples of other subcommittees are:
- buildings and grounds (facilities)
- information technology
- community engagement
- policy development.
Reviewed 25 August 2023