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School operations

School Bus Program

Glossary

This glossary is intended to assist the users of this document in understanding the terms that have been used throughout this document.

Ad-hoc travel
A student that requires occasional travel may be considered as ad-hoc. Ad-hoc travel can be used for, not limited to; sports training, part time work, social travel to fellow students residence etc.

Ad-hoc travel is at the coordinating principal’s discretion to approve or decline.

Bus operator
For the purposes of the School Bus Program, a bus operator is a company or sole trader who is contracted by PTV to operate a school bus service along a specified route. Bus operators must be accredited with Transport Safety Victoria (TSV) and meet safety obligations under the Bus Safety Act 2009.

Client school
A client school is a school whose students use school buses provided under the School Bus Program but the school does not manage the bus service (this is the responsibility of the coordinating school).

Client school principal
The principal of a client school.

Contract vehicle
The contract vehicle is the vehicle specified in the contract between the bus operator and PTV for a particular bus route.

Coordinating principal
The principal of a coordinating school. The responsibilities of a coordinating principal are often delegated to a school bus coordinator.

Coordinating school
A school which is responsible for the management of the local bus network in the School Bus Program.

Dead running
The distance that PTV pays the operator for the vehicle to travel between the overnight garage and the first authorised pick-up point each morning, and the reverse in the afternoon.

DET or the Department
The Department of Education and Training

Designated Neighbourhood School (DNS)
Designated neighbourhood schools can be identified at Find My School.

Eligible student
A student who meets the eligibility criteria and is able to travel at no cost (meets criteria 1 to 3 set out in this document) or otherwise falls within an exemption to the eligibility criteria.

Special category traveler
A student who is ineligible but fulfils one of the exempt categories and is therefore eligible to travel at no cost.

Fare paying traveler
A student who is ineligible and does not fulfil one of the exempt categories to travel at no cost. The student travels upon payment of a fare.

Ineligible traveler
A student who is not eligible and is either a special category traveler or a fare paying traveler.

Isolated area
Isolated areas are defined as locations that are geographically, professionally and personally isolating with limited logistic support, limited access to peers, in extreme climatic or cross-cultural environments.

Loadings
The number of students accessing a bus service. The coordinating principal must submit their annual anticipated loading data for their bus network to PTV by 30 November each year. This report details the number of students expected to travel on each service in the coming year.

Multi-service traveler
A student who is permitted to travel on multiple bus services.

PTV
Public Transport Victoria.

School bus network
A school bus network is made up of all the services coordinated by a particular school.

The network has 1 coordinating school and, where applicable, numerous client schools.

Shortest practicable route
The shortest practicable route between the student’s residence to the main entrance of the school/campus they attend is measured using all-weather public roads drivable by car.

Spur extension
A spur extension is a section of a bus route where the bus moves off the line of the route
and returns back the way it came to continue on the line of the route.

Student Transport and Family Allowances Branch
The Student Transport and Family Allowances Branch is made up of two units; the Conveyance Allowance Unit (CAU) and the Student Transport Unit (STU).

STU
The Student Transport Unit within the Department.

Guidance chapter containing definitions related to the School Bus Program

Reviewed 27 May 2020

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