Vocational Education and Training template purchasing contracts and agreements

The department has developed a suite of contracts and agreements that government schools must use when purchasing Vocational Education and Training (VET) programs from external providers. The contracts are applicable to a range of purchasing scenarios and provide important details on the responsibilities of each party and the fee arrangements that are in place.

The templates have been designed for the specific use of government schools purchasing services from RTOs and are not recommended for use by other parties. Use of the templates by other parties is subject to the department’s copyright licensing arrangements (refer to Intellectual Property and Copyright).

Checklists for purchasing VET

Checklists have been developed to remind and prompt schools and RTOs of the relevant issues that might need to be considered in the provision of a VET qualification and/or units of competency through purchasing and auspicing arrangements. Refer to: Checklists for purchasing VETExternal Link

Know your RTO

The department's Know your RTO intranet site provides information to help schools select a training provider to deliver VET to students.

Know your RTO is an advisory tool that features profiles of RTOs and information about the courses they deliver to school students, supporting schools to source and compare information about RTOs in a single centralised database.

Schools can search and compare information from different RTOs about:

  • What training they offer
  • How and where it is delivered
  • What resources and support they provide to schools

Visit Know your RTOExternal Link or search for ‘Know your RTO’ on the department’s intranet.

Information on Victorian Curriculum Assessment Authority (VCAA) Senior Secondary VET programs

VET in the VCE, including the VCE Vocational Major, allows students to include vocational studies within their senior secondary certificate. VCE VET programs are vocational training programs approved by the VCAA which offer students the opportunity to gain the VCE, including the VCE Vocational Major, and a nationally portable VET qualification. Selected VCE VET programs offer scored assessment for Units 3 and 4.

Students who undertake VET or further education (FE) qualifications that are not included in the suite of approved VCE VET programs and school-based apprenticeships and traineeships (SBATs) may be eligible for credit towards their VCE. This credit is called block credit recognition.

To be eligible for credit the student must be enrolled in the VCE. Credit will be available for full or partial completion of a nationally recognised qualification or state accredited curriculum.

For further information, please visit VCAA VETExternal Link

Victorian Skills Gateway

The Victorian Skills GatewayExternal Link is a comprehensive online resource that makes it easier to find training that fits, with information about jobs and courses tailored to the needs of different users, including students, adult learners, careers practitioners, employers and parents.

This information is provided for publicly funded (Skills FirstExternal Link ) RTOs only.

The National registerExternal Link for all nationally recognised qualifications and RTOs. It provides information on:

  • VET qualifications, including details of qualification structures, competency requirements and requirements for any pre –requisites.
  • RTOs including the qualifications they are registered to deliver, who their registering body is and whether they have any restrictions on their registration.


MySkillsExternal Link is a Federal Government initiative to assist in choosing training providers. It provides information regarding both VET qualifications and RTOs.

Additional resources relating to VET

  • On 14 July 2008, the Children’s Services and Education Legislation Amendment (Anaphylaxis Management) Act 2008 (Vic) came into effect amending the Children’s Services Act 1996 (Vic) and the Education and Training Reform Act 2006 (Vic) requiring that all licensed children’s services and schools have an anaphylaxis management policy in place. From more information, see: Anaphylaxis

  • ASQAExternal Link is the national regulator for Australia’s vocational education and training sector. ASQA regulates courses and training providers to ensure nationally approved quality standards are met. ASQA has the authority to investigate formal complaints that allege training organisations are breaching, or have breached, the National Vocational Education and Training Regulator Act 2011 (Cth) and/or its associated legislative instruments.

  • The Disability Action Plan 2018-2021External Link outlines a wide range of strategies and actions that celebrate and recognise diversity and the achievements and contributions of people with disabilities in our economy and communities.

  • Schools must have a contract with each organisation providing education, training or assessment on its behalf, including education, training or assessment delivered by a school on behalf of an RTO, and keep a register of these agreements. Template agreements have been developed for use by government schools and are available at the top of this page.

  • The Disability Standards for EducationExternal Link clarify the obligations of education and training providers and seek to ensure that students with disability can access and participate in education on the same basis as other students. The Standards were formulated under the Disability Discrimination Act 1992 (Cth) and came into effect in August 2005.

  • The Department provides a range of policies, programs and resources for schools to support the delivery of high quality schooling for all students, including students with disabilities. These resources may be provided in the Student Resource Package, through student support services including psychologists, social workers, youth workers, speech pathologists and visiting teachers or through specific early identification and intervention programs. The PSD is one such form of provision available to schools. For more information, see: PSD guidelinesExternal Link

  • Guidelines are available for schools and stakeholders outlining the roles and responsibilities in relation to School-based apprenticeship and traineeship (SBATs)External Link . This general resource could be used to inform and support students about the option of undertaking an apprenticeship or traineeship as part of their school program.

  • The StandardsExternal Link are used by Australian Skills Quality Authority (ASQA) as an instrument in protecting the interests of all students undertaking VET in Australia. The Standards guide nationally consistent, high-quality training and assessment services in the VET system.

    A users’ guide to the StandardsExternal Link for RTOs 2015 is also available.

  • Structured workplace learning (SWL) is on-the-job training during which a student is expected to master a set of skills or competencies, related to a course accredited by the VRQA or ASQA and undertaken as part of either the VCE or VCE including the VCE Vocational Major.

    The department has developed the SWL statewide portalExternal Link , a website which provides students and teachers with a single, easy to navigate, information and referral point for SWL opportunities offered by a diverse range of employers. Searching on the portal can be done by location, industry or VET certificate.

  • VET qualification and/or units of competency are considered standard curriculum, therefore government schools must provide VET tuition free of charge. This is a reference for Victorian government schools. For more information, refer to: SRP guide – Reference 143

  • This publication is an all-inclusive guide for principals, teachers and administratorsExternal Link outlining the rules, regulations and policies governing the delivery of the VCE and VCE including the Vocational Major. The handbook is updated every year and is published by the VCAA.

  • VCE VET programsExternal Link are vocational training programs approved by the VCAA following consultation with schools, industry and training providers. VCE VET Programs lead to nationally recognised qualifications, thereby offering students the opportunity to gain the VCE and a VET qualification.

  • Selected VCE VET programs have a study score component based on the designated Units 3 and 4 sequence of their program. For scored VCE VET Programs, the study score is calculated using assessments of each student’s levels of performance. For more information, see: VCE VET scored assessmentsExternal Link

  • The VCAAExternal Link is an independent statutory body responsible to the Victorian Minister for Education, serving both government and non-government schools.

    The mission of the VCAA is to provide high quality curriculum, assessment and reporting that enables individual lifelong learning.

  • The Victorian Institute of TeachingExternal Link is a statutory authority for the regulation of the teaching profession in Victoria established by the Victorian Institute of Teaching Act 2001 (Vic).

  • The VRQAExternal Link is the statutory authority responsible for ensuring that employers of apprentices and trainees and providers of education and training (including course and qualification owners) meet quality standards, and that information is readily available to support informed choice in education and training.

    The VRQA:

    VRQA guidelines for VET providers

    The VRQA has developed the VRQA Guidelines for VET providersExternal Link to strengthen the quality of VET in Victoria.

  • VETExternal Link is a key component of the Victorian government’s strategy to increase student retention, improve year 12 or equivalent completion rates, and address skill shortages by providing options for all students.

    VET for secondary school students comprises nationally recognised certificates undertaken by Victorian students which can contribute towards the completion of a senior secondary certificate through either the VCE or the VCE Vocational Major.

  • Students can undertake workplace learningExternal Link through work experience, structured workplace learning (SWL), a school-based apprenticeship or traineeship (SBAT) or school community work (volunteering work).

VET template purchasing contracts and agreements, checklists for purchasing VET and other links

Reviewed 17 March 2023

Was this page helpful?