VIC.GOV.AU | Policy and Advisory Library

School operations

Privacy and Information Sharing

How to implement the Schools’ privacy policy

Schools must include a link on their public facing website to the department’s Schools' privacy policyExternal Link .

Step 2 – share supporting information with staff

Send staff a link to the guidance Implementing the Schools' privacy policy. The guidance will help staff understand what they need to do when collecting, sharing and using personal information.

Step 3 – share supporting information with the school community

Send the school community a link to the Schools' privacy policy: information for parentsExternal Link . This resource helps parents and carers understand how the school handles their information. It also includes translations for culturally and linguistically diverse communities.

Step 4 – share the Schools’ privacy collection notice

During the enrolment process schools must provide parents and carers with a link to the Schools' privacy collection noticeExternal Link .

Schools must also provide a link to the collection notice annually in Term 1, as part of regular privacy reminders.

For guidance on this process, refer to Collection notices.

Guidance chapter on implementing the Schools' privacy policy, including linking to the policy on school website, sharing information with staff and the school community and using collection notices.

Reviewed 09 July 2025

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