education.vic.gov.au

Build

Delivery of state-funded capital works projects

Corporate

Corporate staff are responsible for the oversight and delivery of state-funded capital works projects valued over $200,000.

Corporate staff are also responsible for approving the proposed scope of works for state-funded school-led projects (those under $200,000).

Under the Project Development and Construction Management Act 1994 (Vic), corporate staff are responsible for adhering to the Ministerial Directions pursuant to this Act.

Principal

Principals are responsible for the delivery of state-funded capital works projects valued up to $200,000, unless otherwise agreed with the VSBA. State funded school‑led projects are to be delivered in accordance with the Department’s policies.

Where principals are not responsible for delivery, principals have responsibilities as instructed by corporate staff, for example, membership of the relevant Departmental project control group.

Principals of schools that receive state funding for a capital works project must attend (or have attended) the Department’s Bricks and Mortar training.

School councils

For state-funded school-led projects (those valued up to $200,000 unless otherwise agreed with VSBA), school councils are responsible for – via the principal – submitting an asset management planning template for the VSBA approval.

School councils are not responsible for the delivery of state-funded capital works projects valued over $200,000.

Refer to the section for school council responsibilities associated with asset management planning for state funded capital works projects.

School funded (including locally funded) capital works projects

Corporate

Corporate staff are responsible for prescribing the minimum requirements for school-funded (including locally funded) capital works projects.

Corporate staff are also responsible for approving the proposed scope of works for all school-funded capital works projects ($50,000 and over) including school contributions to existing VSBA capital projects. For projects $200,000 or more, the school must have Executive Director, VSBA approval.

Corporate staff are responsible to coordinate Minister for Education approval of the school-funded capital project proposals, when required.

Corporate staff are responsible for the delivery of the school-funded capital projects with a project value exceeding $500,000 (including GST).

Principal

Principals are responsible to ensure compliance with the Department’s requirements for planning and delivery of school-funded (including locally funded) capital works projects.

Principals are responsible for seeking approval for works or services valued over $50,000, including school contributions to existing Department projects on site, by submitting an online project proposal approval form and following advice outlined in the School-funded Capital Projects Policy and Guidelines.

Principals are responsible to only obtain tenders or quotations, or commence any associated works, services or contracts valued over $50,000 once they have received Departmental approval.

There are limits on the sources of funds that can be used to fund school-funded projects and school contributions to VSBA-led building projects, including that schools must not fund new capital building projects with equity funding or Student Resource Package (SRP) maintenance, annual contracts, or grounds allowance funding (SRP funding can be used to fund maintenance projects, including maintenance projects that exceed $50,000 (including GST)).

School councils

Depending on the value of the project, school councils may have the authority to carry out, enter into and/or pay contracts in accordance with the Department’s policies, including the Procuring Low-value Construction Works or Services Policy.

School councils must follow the School Funded Capital Projects Policy and Guidelines for works or services valued over $50,000.

School councils must not obtain tenders or quotations, or commence any associated works, services or contracts valued over $50,000 until the school has have received Departmental approval on the project proposal.

Guidance chapter outlining activities undertaken during the 'build' stage of the school asset management lifecycle

Reviewed 26 August 2021

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