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School operations

Demolition

Policy

This policy explains the roles and responsibilities of schools and the Victorian School Building Authority for the demolition of school buildings.

Summary

  • School councils have limited delegated authority to dispose of school assets.
  • Schools must seek advice on the value of an asset from the Victorian School Building Authority before taking action.
  • Schools may authorise the truncation, removal or demolition of school-funded assets valued at less than $50,000 (including GST).
  • Schools must obtain the Victorian School Building Authority's authorisation before truncating, removing or demolishing any Department or school-funded asset valued at $50,000 or more (including GST). They can obtain authorisation by completing a School-Funded Capital Projects Business Case and submitting it to their Regional Provision Planning Manager via their Department regional office.
  • Schools must seek approval from the Manager, Victorian School Building Authority Planned Programs and Compliance Unit (via the school’s Regional Provision and Planning Manager) before removing or demolishing relocatable buildings.
  • Schools may enter into contracts for demolition works valued at $50,000 (including GST) or less as specified in the Procuring Low-Value Construction Works or Services Policy.
  • For school-led demolition works, schools must review and complete the steps under the school-led disposals section of the School Asset Drawing Changes Checklist.
  • This policy falls within the 'Dispose' stage of the School Asset Lifecycle.

Details

Principals, as asset managers, are responsible for planning and delivering  safe and sustainable learning environments. This may include demolishing buildings that are in poor condition or excess to facility area allocation.

School councils have limited delegated authority to dispose of school facilities using school resources. The extent of school council authority depends on the value of the asset and whether the asset was funded by the Department or the school. These cases are outlined below.

Schools must seek advice on the value of an asset from the Victorian School Building Authority (VSBA) prior to taking any action, regardless of whether the asset was funded by the VSBA or by the school.

To ascertain the value of an asset, the school must send an email to the Plans and Asset Data Team at sams@education.vic.gov.au It must describe the demolition or truncation work the school wants to undertake. It must be accompanied with a marked-up school plan clearly identifying the asset that is to be removed as specified in the school-led disposals section of the School Asset Drawing Changes Checklist.

Demolition of Department-funded facilities

Schools must obtain the VSBA’s authorisation before truncating, removing or demolishing any Department-funded facilities by completing a School-Funded Capital Projects Business Case submitted via their Department regional office.

Demolition of school-funded facilities

Schools may use their own resources to demolish, truncate or remove school-funded facilities valued at less than $50,000 (including GST) if the facility is not classified as an entitled space for the purpose of calculating enrolment capacity and Student Resource Package (SRP) funding.

Schools must obtain the VSBA’s authorisation to demolish, truncate or remove school-funded facilities valued at $50,000 (including GST) or more, or school-funded facilities classified as entitled spaces for the purpose of calculating enrolment capacity and SRP funding. To obtain authorisation, schools should complete a School-Funded Capital Projects Business Case and submit it via their Department regional office.

Demolition of relocatable buildings

In addition to the above requirements for school-funded or Department-funded facilities, schools must seek approval from the Manager, VSBA Planned Programs and Compliance Unit (via the school’s Regional Provision and Planning Manager) before removing or demolishing any relocatable building.

Procurement of demolition works

After receiving VSBA approval or ascertaining delegated school authority to dispose of school facilities, school councils may enter into demolition contracts valued at $50,000 (including GST) or less as specified in the Procurement of Low-value Construction Works or Services Policy. This figure does not include the value of the facility but does include the value of demolition works and associated activities (such as, removal of lead paint or asbestos).

If the contract value is estimated to exceed $50,000 (including GST), schools must not obtain tenders or quotations for any associated works or services, or commence or enter into any associated works, services or contracts, until they have sought VSBA approval to proceed, as specified in the School-funded Capital Projects Policy.

Updating asset drawings

It is important that all facilities are recorded in the VSBA’s asset register. When changes to school facilities occur as a result of a school-led demolition works, schools must review and complete the steps under the school-led disposals section of the School Asset Drawing Changes Checklist at the time of practical completion.

Definitions

Truncation
Truncation is the partial demolition of a facility.

Department-funded facilities and school-funded facilities
Department-funded facilities are facilities that were originally funded by the Department. School-funded facilities are facilities that were originally funded by the school.

Department policy on the roles and responsibilities of schools and the Victorian School Building Authority (VSBA) for the demolition of school buildings

Reviewed 14 April 2021

Policy last updated

15 June 2020

Scope

  • Schools
  • School councils

Contact

Victorian School Building Authority

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