Capital Building Projects in Schools

Resources

Forms and checklists

• School Asset Drawing Changes Checklist – when changes to school facilities occur as a result of school-funded and led capital projects, schools must complete this checklist.
• Template 1 – School Council Declaration
• Template 2 – Approval to Proceed to Consultant Tender
• Template 3 – Approval to Enter into Consultant Contracts
• Template 4 – Approval to Proceed to Construction Tender
• Template 5 – Approval to Enter Into Construction Contracts
• Template 7 – Conflict of Interest form

Good neighbour: Guide, checklist, and templates

• Good neighbour guide
• Good neighbour checklist
• General building works letter template (login required)
• Information session letter template (login required)
• Traffic and parking letter template (login required)

Asset Management Plan (AMP – Phase 1 and Design and Construction Phases) communication process and templates

The following resources are designed to support principals to communicate with their communities throughout different phases of their capital works project.:

• Asset Management Phase 1 Communication Process (staff login required)
• Asset Management Phase 1 Communication Template (staff login required)
• Asset Management Plan Design and Construction Phases – Communication Process (staff login required)
• Asset Management Plan Design and Construction Phases – Communication Template (staff login required)

Please note some schools may be required to utilise a different communications process for AMP2. Schools will be contacted by a Victorian School Building Authority Communications Advisor prior to the commencement of AMP2 should this be required.

Useful links

• iTWOcx reference page – the Victorian School Building Authority's (VSBA) project management system used for capital works projects and some operational programs. It is used for correspondence, document management and sharing, and contract administration including contract variations.
• Building Quality Standards Handbook – sets the minimum quality criteria for all Department of Education and Training (DET) capital projects, including new construction, refurbishment and maintenance works. Its purpose is to assist architects and designers to create high-quality designs for school facilities across Victoria.