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education.vic.gov.au

School Hours (including variation to hours)

Policy last updated

15 June 2020

Scope

  • Schools
  • School councils

Contact

School Operations and Governance Unit


Date:
January 2020

Policy

Policy

This policy outlines the requirements relating to school hours and any changes to schools hours and to outline the process required for school closures.

Summary

  • Schools must provide at least 25 hours student instruction per week (with the exception of prep students in Term 1).
  • In specific circumstances, school hours may be varied for student needs (including prep students), teacher needs and emergency circumstances.
  • School hours may not be varied for staff meetings or conferences (unless there are exceptional circumstances).
  • Regional director approval is required for changes to the start and finish times that affect the school bus schedule.
  • Management of water or electricity disconnection will vary, depending on the severity and time of the disconnection.

Details

Starting and finishing times

The school day is generally between 8:30am and 3:30pm, however, specific times are determined locally based on factors such as:

  • bus schedules
  • links with other schools
  • organisation of the school day
  • school speed zones

Where possible school times should be organised to occur within the VicRoads school speed zone times (8:00 to 9:30am and 2:30 to 4:00pm), see VicRoads school speed zones.

Regional director approval is required for changes to the start and finish times that affect the school bus schedule. Principals must then advise the appropriate transport operators of any significant changes to school finishing times to allow them to consider timetable changes.

Principals are responsible for deciding whether or not to vary school hours, subject to regional director approval if required. However, because of the impact any variation to the starting and finishing times of a school day may have on the school community, the principal must consult with their school council (as a means of considering the views of the school community) before varying the starting and finishing school hours, except in cases of emergency variations. Depending on the extent of the change, schools may also wish to consider other forms of consultation with the school community, such as parent forums, written communications or surveys.

Variation to hours for student or teacher needs

The following information outlines the various circumstances that school hours may or may not be varied, according to student or teacher needs.

Attendance for prep students

To accommodate local circumstances, principals may dismiss prep students:

  • in January and February, no earlier than 2pm
  • during the remainder of Term 1, no earlier than 2:30pm

A variation to school hours during January and February may include 4 days per week attendance or a later start to the day, provided that students are not excused for more than 25% of the normal school week.

To make these adjustments to attendance times, the principal must:

  • consult with and consider the views of school council
  • develop a comprehensive communication strategy with parents
  • ensure students are collected by the parent or carer or another person authorised by the parent or carer, or provision is made for the care of the student during normal school hours, when the parent or carer cannot collect the student or wants them to attend school

The principal may also determine a timetable and procedure to spread prep admission over 3 days in Term 1 when there are large numbers of students.  

Small schools

Where no students arrive for the morning or afternoon sessions, teachers must remain on duty until normal dismissal time.

End of term

Students can be dismissed:

  • after 2:30pm at the end of Terms 1, 2 and 3
  • earlier than 2:30pm on the last day of Term 4 provided the school council has been consulted and their views taken into account (as a means of considering the views of the school community) and the instructional period excluding recess and lunchtime is at least 240 minutes

When determining end of term dismissal times, schools must:

  • consider the VicRoads school speed zone times 
  • consider coordinating dismissal times with neighbouring schools
  • advise relevant authorities to ensure school crossings are supervised and speed signs reflect the new finishing times

Early dismissal for staff meetings and conferences

Principals are not permitted to dismiss students before the normal time to hold meetings, conferences or discussions with staff unless there are exceptional circumstances, then the principal may dismiss students early provided that the parent or carers are notified in advance.

Strike action

When strike action is taken the Department expects:

  • all schools will remain open and normal arrangements will apply, as far as practicable
  • any student for whom a parent or carer is unable to provide adequate care will be supervised at school
  • principals to be advised 48 hours before the proposed strike action of the teachers who will not be in attendance
  • that in secondary schools students in senior classes with be required to attend
  • that in secondary schools middle and upper year students will be considered for non-attendance

When strike action is taken the Department expects principals to:

  • plan for the maximum number of students to attend school and make arrangements with those teachers who will be in attendance
  • make special timetable arrangements as necessary for the day
  • make arrangements for any students to attend school when their families cannot provide adequate supervision at home
  • send a notice home to parents or carers advising them of the arrangements that will apply

All school principals must timetable classes for all teachers present in an equitable way.

Variation to school hours or schools closure in emergency circumstances

Extreme weather conditions

With the exception of schools on the Bushfire At-Risk Register during Code Red days, schools are not closed on days of extreme heat or heavy rain. If there are extreme weather conditions:

  • midday recess may be reduced to no less than 30 minutes
  • dismissal time may be adjusted accordingly

Students should only be sent home when there is someone to look after them. Teachers must remain on duty until the normal time to supervise those students who remain at school.

Emergencies

When students need to be evacuated in response to an emergency, students should be:

  • supervised for the duration of an emergency and until the normal dismissal time, provided that it is safe for students to travel home or
  • dismissed into the care of parents or carers during the evacuation and the details must be recorded

Regional director approval must be obtained to dismiss students. See Emergency and Critical Incident Management Planning.

Water and electricity disconnection

When a disconnection will necessitate a school closure and prior notice is received the principal must:

  • seek approval from the regional director before closing the school
  • advise parents and carers of the likely time and date of reopening the school

When a disconnection occurs without prior notice to parents or carers, students should only be sent home when:

  • there is a parent or carer at home to look after them
  • there are no public toilets within reasonable walking distance to which the students may be taken, such as at sports grounds, church yards, railway stations, or
  • parents or carers can be contacted to collect students from rural schools

Contact

School Operations and Governance Unit


Guidance

Guidance

There is no further guidance for this topic.


Resources

Resources

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Reviewed 05 March 2020