education.vic.gov.au

School operations

School Review

11 Final School Review Panel Meeting

11.1 Expected outcomes of the final School Review Panel Meeting

The school review includes four main steps: Validation Day, fieldwork, final School Review Panel Meeting, and Review Report.

On the final day of the review, the Panel comes together for the School Review Panel Meeting. The principal chairs the meeting and the reviewer assists as the facilitator of the process. Other core Panel members and challenge partners join this group. These Panel members are well-informed to test findings and arrive at recommendations, accelerating the decision-making process.

The core School Review Panel members are responsible for coming to valid, evidence-based decisions about the directions for the school’s improvement journey. The expected outcomes of the School Review Panel meeting are to reach an agreement about:

  • evidence-based findings against the terms of reference (ToR) focus questions
  • the extent to which the school has in place effective practices for the three domains of the instructional core: student voice, leadership and agency, curriculum content and teaching practice
  • the school’s proficiency levels against all 16 dimensions in the Framework for Improving Student Outcomes (FISO) Continua
  • the school’s performance against the School Strategic Plan, including highlights and challenges
  • priorities for the next School Strategic Plan: including goals, targets and key improvement strategies (KIS)

‘Along with a burgeoning interest in, and rising expectations of, education policy and practice comes a desire to identify and understand best practice at various levels. Such endeavours depend on the accumulation of reliable evidence from multiple sources.’xviii

11.2 Directions for the next School Strategic Plan

The Panel reaches conclusions about improvement outcomes. These outcomes become the focus for the next School Strategic Plan through the Panel’s recommendation of goals, targets and KIS.

‘The school is the primary agent for change, and high quality internal evaluation processes are fundamental in developing strategic thinking and the capacity for ongoing improvement.’xix

Goals, targets and KIS are arrived at collaboratively by the Panel following the SMART rubric – specific, measurable, achievable, realistic, and time-bound.

The key directions the Panel determine include:

FISO initiative to support the delivery of the KIS

  • The FISO initiative is identified by the school, as the area on which it will focus its efforts.
    • Example: excellence in teaching and learning.

Goals

  • Statements that define the student outcomes the school is striving to achieve.
    • Example: improving literacy outcomes for all students.

Targets

  • Measures of success that will show the school has achieved its goals.
    • Example: increase the percentage of students achieving high growth in reading by 10%, from 15% to 25%.

KIS

  • High-level strategies the school will use to achieve its goals and targets.
    • Example: refine and embed the agreed instructional model across the school to increase practice excellence.

See the School Review Report templateExternal Link for detailed guidance on developing goals, targets and KIS.

11.3 Final School Review Panel Meeting agenda

The final School Review Panel Meeting relies on Panel members sharing information gathered through the review process. The agenda must ensure enough time for Panel members to share evidence and formulate recommendations that will lead to improved performance outcomes.

Reviewers will have an in-depth understanding of the fieldwork undertaken since Validation Day. It is important that they share this information about the fieldwork with the Panel members at the final School Review Panel Meeting so all core Panel members and challenge partners are fully informed and equipped to collaborate in the decision-making processes.

The agenda is tailored for each review. An example of an agenda is provided in the table below. The agenda includes all the information needed for completing the Review Report.

Victorian Registration and Qualifications Authority (VRQA) minimum standards for school registration check

The agenda for the final day of the review must include a meeting between the reviewers, principal, senior education improvement leader (SEIL) to discuss findings and implications arising from the minimum standards check and to sign off on the check. This discussion takes place following the school review panel meeting.

Example School Review Meeting agenda

  • The amount of time needed for this session depends on the number of fieldwork days/activities, and the complexity of information gathered.

    • Reviewers inform Panel members of fieldwork outcomes, sharing their observations and synthesising the findings.
    • For two-day reviews, other Panel members may also need to report back. For example, a challenge partner who led a student focus group, or the SEIL who led a parent focus group.

    Lead:

    • Reviewer

    In attendance:

    • Panel - core members and challenge partners
    • Using all available evidence (including the pre-review self-evaluation (PRSE) Report, Validation Day discussions, fieldwork outcomes and other data and evidence), the Panel comes to an agreement for each of the ToR focus questions.

    Lead:

    • Reviewer

    In attendance:

    • Panel – core members and challenge partners
  • This activity may have been completed on validation day. If so, it can be deleted from the agenda. However, new evidence may become known during fieldwork that could affect the panel’s final summation for inclusion in the Review Report. Therefore:

    • using all available evidence, the Panel should come to an agreement on the school’s performance against the goals and targets in the School Strategic Plan
    • the Panel identifies the school’s key achievements against the targets in its previous School Strategic Plan and Annual Implementation Plans (AIPs), and identifies associated enablers, for inclusion in the Review Report
    • the Panel identifies the school’s key challenges against the targets in its previous School Strategic Plan and AIPs, and identifies associated barriers, for inclusion in the Review Report.

    Lead:

    • Principal and reviewer

    In attendance:

    • Panel – core members and challenge partners
    • Using all available evidence, the Panel agrees on a maximum of three school achievement highlights from the past four years for inclusion in the Review Report

    Lead:

    • Principal and reviewer

    In attendance:

    • Panel – core members and challenge partners
    • Using all available evidence, the Panel reaches agreement on findings of the extent to which the school has effective practices in place for instructional core domains:
      • student voice
      • agency and leadership
      • curriculum content
      • teaching practice – knowledge and skills

    Lead:

    • Reviewer

    In attendance:

    • Panel – core members and challenge partners
    • A final assessment is conducted of the school’s proficiency status against the Continua for the FISO dimensions

    Lead:

    • Reviewer and principals

    In attendance:

    • Panel – core members and challenge partners
    • The Panel articulates goals, targets, and KIS for the next School Strategic Plan, drawing on all aspects of the review process
    • The Panel outlines an evidence-based rationale for each goal

    Lead:

    • Reviewer

    In attendance:

    • Panel - core members and challenge partners
    • Reviewer discusses VRQA minimum standards for school registration check with principal and SEIL, informing them of any areas of non-compliance

    Lead:

    • Reviewer

    In attendance:

    • Reviewer, principal and SEIL

11.4 Roles and responsibilities of Panel members during the final School Review Panel Meeting

Outlined below are the roles and responsibilities of each Panel member during the final School Review Panel Meeting.

Principal

  • collaboratively chair the meeting with the reviewer
  • meet with the reviewer and SEIL to discuss the VRQA minimum standards check

Reviewer

  • collaboratively chair the meeting with the principal
  • provide the Panel with a detailed synthesis of observations and findings from fieldwork
  • record the Panel’s discussion and findings for inclusion in the Review Report
  • meet with the principal and SEIL to discuss findings of the VRQA minimum standards check which includes the Child Safe Standards check

SEIL

  • meet with the reviewer and principal to discuss findings of the VRQA minimum standards check

All core Panel members

  • actively contribute to evidence-based discussions, ensuring decisions are based on multiple sources of evidence
  • come to collective findings about:
    • the ToR focus questions
    • school performance against the School Strategic Plan
    • school highlights
    • the school practices in place for the instructional core domains: student voice, agency and leadership; curriculum content; and teaching practice
    • proficiency status against the FISO Continua
    • key directions for the next School Strategic Plan – goals, targets and KIS

Challenge partners

  • actively participate in Panel discussions by providing input and advice– their input informs decisions, however challenge partners do not have decision-making responsibilities, as this sits with core Panel members

Students, School Improvement Team and community members

  • not be required to attend the final School Review Panel Meeting as it is for core Panel members and challenge partners
  • however, their input throughout the review informs the Panel’s decisions, and they will be involved in the preparation of the School Strategic Plan
Guidance chapter on the final school review panel meeting

Reviewed 14 June 2020

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